City Commission Finance Meeting

Valley City, North Dakota

Tuesday, November 5, 2024

2:30 PM

The City Commission Meeting will begin on Tuesday, November 5, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82256933334 or listen by calling (1 346 248 7799) Webinar ID: 822 5693 3334

Call to Order

Roll Call

Agenda items

1. Department reports.
   1. Sanitation Department                                                                                      Water DepartmentElectric Department                                                                                          Fire Department/Dangerous Buildings                                                               Police Department                                                                                            Street Department
   1. Administration
2. Overview of 2023 Audit Report by Brady Martz (3:00 P.M.) (Finance Director Klein)
3. Discuss GovCard for City Hall, Police Department & Court. (Finance Director Klein)           
4. Discuss the annexation of Woodland. (City Administrator Crawford)
5. Discuss PFP Buyout of 512 E Main. (City Administrator Crawford)
6. Discuss 2025 Board Meeting Schedule. (Finance Director Klein)                                   
7. Discuss proposed Public Works Budgets for FY25 (first two attachments). (PW Accountant Jacobson)
8. Discuss rate increase requests for Public Works (third attachment) (PW Accountant Jacobson)

Adjourn

City Commission Finance Meeting 

Valley City, North Dakota

Tuesday, October 1, 2024

2:30 PM

The City Commission Meeting will begin on Tuesday, October 1, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/88068217803 or listen by calling     (1-346-248-7799) Webinar ID: 880 6821 7803.

Call to Order

Roll Call

Agenda items

1. Commission Topics
   1. Discussion on the Red River Water Supply Project. – (President Carlsrud)             
   1. Camping/Tent Ordinance – (President Carlsrud)
2. Department reports.
   1. Sanitation Department                                                                                    Water DepartmentElectric DepartmentFire Department                                                                                              
      1. Fire Extinguisher ReportDangerous Buildings
      Police DepartmentStreet Department
   1. Administration
3. Quarterly Engineer Report. (Finance Director Klein)
4. Discuss PFP Guidelines. (Administrator Crawford)
5. Discuss the offer to sell N15’ of Lot 8, and all of Lot 9, Block 10, Weiser’s Addition to the City of Valley City (231 9^th Ave NE), as part of flood acquisition program. (City Administrator Crawford)
6. Discuss Moving the Finance Meeting. (Administrator Crawford)

Adjourn

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, September 3, 2024

2:30 PM

 The City Commission Meeting will begin on Tuesday, September 3, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/84266678579 or listen by calling (1 346 248 7799) Webinar ID: 842 6667 8579.

Call to Order

Roll Call

Agenda items

1. Logo Discussion for City/Utilities. (Mayor Carlsrud)
2. Department reports.
   1. Sanitation Department
   1. Water Department
   1. Electric Department
   1. Fire Department/Dangerous Buildings
   1. Police Department
   1. Street Department
   1. Administration
3. Discuss Designation of ARPA Funds. (Finance Director Klein)
4. Discussion on New Service Center Options. (City Administrator Crawford)
5. Valuation Review Options. (City Assessor Current)
6. Renaissance Zone Updates. (City Administrator Crawford)
7. Discussion of funds to extend natural gas to the south side of the interstate. (VCBCDC Jennifer Feist)

Adjourn

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, August 6, 2024, 2:30PM

 The City Commission Meeting will begin on Tuesday, August 6, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/86597762242 or listen by calling (1 346 248 7799) Webinar ID: 865 9776 2242.

Call to Order

Roll Call

Agenda items

1. Department reports.
   1. Sanitation Department
   1. Water Department
   1. Electric Department
   1. Fire Department/Dangerous Buildings
   1. Police Department
   1. Street Department
   1. Administration
2. Discussion on RRWSP (Red River Water Supply Project). (President Carlsrud)
3. Discuss Settlement Proposal in the amount of $50,000 for Paving Improvement District 125, Watermain 103, Sanitary 67 and Storm Sewer Improvement District 54.. (Administrator Crawford)
4. Discuss Preliminary Plan Layouts for Project No. UGP-2-990(068) & SU-CPU-2-990(069) – 2^nd St N, 3^rd Ave NE & 4th Ave NE. (City Engineer)
5. Recycling Contract – Continue on Annual Basis /Dumpster Rental Renewal. (Administrator Crawford)

Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, July 2, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, July 2, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/85095478532 or listen by calling (1 346 248 7799) Webinar ID:  850 9547 8532.

Next Resolution No. 2452            Next Ordinance No. 1157

Call To Order

Roll Call

Pledge of Allegiance (please stand)

ELECTED OFFICIAL’S OATHS OF OFFICE

Approval of Agenda

(Roll Call Vote needed when changes made to the Agenda)

 

Approval of Minutes

Approve Minutes from the June 18, 2024, Commission Meeting.

 

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve 2024-25 Contractor License for Abel’s Remodeling SRUS of Valley City, ND.
3. Approve Block the Street Request, Valley City Chamber Office for 7.31.24 from 7:00AM to 7:00P, Blocking Central from 2^nd St to 4^th St.
4. Approve the 2024-25 Tobacco License Renewal for Family Dollar LLC @ 1346 W Main St.
5. Approve the 2024-25 Alcoholic Beverage License Renewals:
6. Brockopp Brewing LLC
7. Valley City Town & Country Club
8. Sabirs
9. Boomers
10. Main Street Off-Sale LLC dba Tavern Ninety-Four
11. My Bar
12. Dakota Silver
13. Jimmy’s Pizza
14. Captain’s Pub

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

Public Hearing

PH1.     Public Hearing on Dangerous Building Located at 340 3^rd St SE, Valley City

Declare Public Hearing Open

            Motion to Close Hearing

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

Approve Findings and Order on Dangerous Building at 340 3^rd St SE (Carl Martineck)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

Ordinance

Approve First Reading of Ordinance 1155, An Ordinance to Repeal Subsection 4 of Section 8-04-05 of the

Valley City Municipal Code Related to the sale of flavored E-Liquids and E-Cigarettes. (City Attorney Martineck)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

Second and final Reading of Ordinance 1156, an ordinance to amend and reenact subsection 1 of section 4-01-03 of the Valley City Municipal Code relating to sales of alcoholic beverages. (City Attorney Martineck)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

New Business

N1.       Appoint Vice President of the Valley City Commission.

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

N2.       Appoint and Approve Reorganization of Commissioners’ Portfolios:

1. Finance
   1. PW Streets, Sanitation, Sewer, Water Distribution
   1. PW Electric and Water Treatment Plant
   1. Police/Fire
   1. Building/Grounds

Roll Call:          Magnuson        Erickson           Bishop              Gulmon       Carlsrud

N3.       Appoint and Approve Commissioner Assignments to Additional Committees and Boards.

• Valley City Planning and Zoning Commissioner (2 Commissioners).
  • Valley City Library Board (1 Commissioner)
  • City County Health Board (1 Commissioner)
  • Barnes County Planning and Zoning (2 Commissioners)
  • Valley City-Barnes County Development Corporation (2 Commissioners)
  • Board for Community Service (1 Commissioner)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

N4.       City of VC/Dispatch Agreement for services. (City Administrator Crawford)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

N5.       Approve Cost and Maintenance Agreement with Barnes County for NDDOT Project No. TAC-2-990(065), PCN 23909 (Kathryn Road/Woodland Park Shared-Use Path). (City Administrator Crawford)

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

N6.       Approve Special Alcohol Beverage Permit Application for Brockopp Brewing, LLC for Summer Nights on Central 7.11.24 from 4:00pm to 9:00pm. (Finance Director Klein)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon       Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, June 4, 2024

2:30 PM

The City Commission Meeting will begin on Tuesday, June 4, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82493715353 or listen by calling (1 346 248 7799) Webinar ID: 824 9371 5353

Call to Order

Roll Call

Agenda items

1. Department reports.
   1. Sanitation Department
      1. Residential Container Count
      1. Cleanup Week Comparison
      1. 4,736LBS of Electronics were Recycled
   1. Water Department
   1. Electric Department
   1. Fire Department/Dangerous Buildings
   1. Police Department
   1. Street Department
   1. Administration
2. Red River Water Supply Presentation. (President Carlsrud)
3. Notice of Board Openings for 2024. (Finance Director Klein)
4. Discuss City Mobile Home Regulations – Limits on Age of Newly Sited Home. (City Attorney Martineck)
5. Employee Policy – Use of Generative Artificial Intelligence. (City Attorney Martineck)
6. Recycling Contract. (City Administrator Crawford)
7. Cleanup Week Follow-up. (Commissioner Erickson)
8. Cleanup Week Debriefing. (City Administrator Crawford)
9. Alley Discussion. (Superintendent Klemisch)
10. Review City Court (City Attorney Martineck)
11. Review Final Review and Acceptance for Master Lift Station Improvements Project (City Engineer)

Adjourn

City Commission Finance Meeting

Valley City, North Dakota

Monday, May 6, 2024

2:30 PM

 The City Commission Meeting will begin on Monday, May 6, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/86172769500 or listen by calling (1 346 248 7799) Webinar ID: 861 7276 9500

Call to Order

Roll Call

Agenda items

1. Department reports.
   1. Sanitation Department
      1. Residential Container Count & Update on Clean Up Week
   1. Water Department
   1. Electric Department
   1. Fire Department/Dangerous Buildings
   1. Police Department
   1. Street Department
   1. Administration
2. Discuss Valley City Barnes County Public Library Loan Approval. (Finance Director Klein)
3. Discuss the rotation of Board Members to the Valley City Barnes County Public Library Board of Directors. (Commissioner Magnuson)
4. Update on RRWSP (Red River Water Supply Project) (President Carlsrud)
5. WAPA (Western Area Power Administration) (President Carlsrud)
6. Consideration of additional FTE (Full Time Employee) – (President Carlsrud)
7. Update on NW Industrial Land for sale – (Commissioner Gulmon, Commissioner Bishop, City Administrator Crawford)
8. Discuss the Memorandum of Understanding – Water Trail Advisory Committee – (City Administrator Crawford))
9. Discuss Purchase of Body Cameras, Tasers and In-car Cameras for the Police Department (Chief Horner)
10. Update on Viking Trailer Court. (City Administrator Crawford)

Adjourn

City Commission Finance Meeting 

Valley City, North Dakota

Tuesday, April 2, 2024

2:30 PM

 The City Commission Meeting will begin on Tuesday, April 2, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/89093560907 or listen by calling (1 346 248 7799) Webinar ID: 890 9356 0907

Call to Order

Roll Call

Agenda items

1.  Commission Topics

            a.   

• Department reports.
  • Sanitation Department
  • Water Department
  • Electric Department
  • Fire Department
    • Fire Extinguisher Report
    • Dangerous Buildings
  • Police Department
  • Street Department
  • Administration
• Review monthly bills/reports (10 minutes) – (Finance Director Klein)
• Monthly Engineer Report. (Finance Director Klein)
• Discuss rental of Armory – Deposit &/or Janitorial Fee. (Finance Director Klein)
• Discussion on putting the house at 446 8^th Ave NE up for bids to be moved with May deadline. (Administrator Crawford)

Adjourn

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, March 5, 2024

2:30 PM

 The City Commission Meeting will begin on Tuesday, March 5, 2024, at 2:30 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/86592359500 or listen by calling (1 346 248 7799) Webinar ID: 865 9235 9500.

Call to Order

Roll Call

Agenda items

1. Department reports.
   1. Sanitation Department
   1. Water Department
   1. Electric Department
   1. Fire Department/Dangerous Buildings
   1. Police Department
   1. Street Department
   1. Administration
2. Review monthly bills/reports $       (10 minutes) – (Deputy Auditor Johnson)
3. Parking Ordinances (City Administrator Crawford)
4. Discuss amendments to alcoholic beverage license code, including (Attorney Carl Martineck)
   1. License fees
   1. New license for professional services businesses
   1. New license for entertainment facilities
   1. Guidelines for special event permits
   1. Lookback period for violations
   1. Dates for renewal
   1. Administrative hearing procedures
   1. Server training certificates
5. Discuss commissioner responsibilities including appointment of city officials (Attorney Carl Martineck)
6. Discussion about cleanup week (Swart)
7. Review Recommended Changes to Valley City Urban Functional Classification System for Submittal to NDDOT for Review and Consideration. (City Engineer)
8. Follow Up on Junk Ordinance for Main Street. (Commissioner Magnuson)
9. Discussion regarding change to Paving Project 125 (2^nd Ave NE/3^rd St NE/4^th St NE/3^rd Ave NE) in regard to parking for Fire Hall. (Commissioner Magnuson & Administrator Crawford)
10. Discuss selling city owned lots in NW Industrial Park. (Commissioner Bishop)
11. SLWA Quick Start Guide Update. (Administrator Crawford)
12. Review Red River Water Supply Project. (Mayor Carlsrud)
13. Discuss Finance Meeting Times. (Mayor Carlsrud)

Adjourn

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, February 6, 2024

3:30 PM

 The City Commission Meeting will begin on Tuesday, February 6, 2024 at 3:30 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/84004509659 or listen

by calling (1.346. 248.7799) Webinar ID: 840 0450 9659.

Call to Order

Roll Call

Agenda items

1. Department reports.
   1. Sanitation Department
   1. Water Department
   1. Electric Department
   1. Fire Department/Dangerous Buildings
   1. Police Department
      1. 2023 Annual Report
   1. Street Department
      1. Tree Count
   1. Administration
      1. 2023 Yearly Municipal Court Statement
2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
3. Discuss keeping livestock in city limits (Attorney Carl Martineck)
4. Change of Location for VCSU Recycling Containers (City Administrator Crawford)
5. BEK Connect Service Discussion – Renewal (City Administrator Crawford)
6. Discussion regarding Dangerous Building Policy/Procedures (City Administrator Crawford)

Adjourn