Beginning August 22nd, 2022, construction will begin at the intersection of 8th Ave SW and Wintershow Road at the Petro Serve USA entrance. Concrete removal work will begin in this intersection and progress with curb widening and placement of new concrete pavement. The intersection will remain open while work is ongoing utilizing temporary gravel surfacing. A truck detour will be provided while work is occurring in the intersection.
Author Archive: Brandy Johnson
8.2.2022 Commission Minutes
President Carlsrud called the meeting to order at 5:00 PM.
Members present: President Carlsrud, Commissioner Magnuson via Zoom, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon
Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson
Pledge of Allegiance
Making COnnections through Block Parties Proclamation
Approval of Agenda
No Changes.
Approval of Minutes
Commissioner Bishop moved to approve the minutes from July 19th, 2022 Commission Meeting, seconded by Commissioner Erickson. Motion passed unanimously.
Approval of Consent Agenda
Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
Approve Application for New Contractor License for J-Tech Mechanical, LLC for the period of June 1, 2022 through May 31, 2023.
Approve Application for Raffle Permit for VCSU from August 15, 2022- June 30, 2023.
Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
Ordinance
Approve First Reading of Ordinance 1110, an Ordinance for Contractor Licenses.
Commissioner Bishop moved to approve following state ordinance, seconded by Commissioner Gulmon.
Roll Call: Magnuson-nay Erickson-aye Bishop-aye Gulmon-aye Carlsrud-aye
Motion passed.
Approve First Reading of Ordinance 1111, an Ordinance to Amend and Reenact Subsection 17 of Section 14-10-49 of the Valley City Municipal Code Related to Parking in Public Parking Lots.
Commissioner moved to approve, seconded by Commissioner Bishop. Motion passed.
New Business
Approve Monthly Bills for the City and Public Works in the Amount of $1,295,553.85.
Finance Director provided breakdown of July expenses.
Approve Extraterritorial Jurisdiction Agreement with Barnes County.
City Attorney Martineck stated this is generally updating the previous agreement that was approved in 2014 with a couple of minor changes including the extraterritorial jurisdiction automatically extending if city limits are extended, providing a map to the county to keep them updated of the changes and providing language regarding subdivisions that are on the outskirts of the extraterritorial zone.
Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
Review Petition for Vacation of Four Bottle Drive and Approve for Further Consideration of Planning and Zoning Commissioner.
City Attorney Martineck stated there is currently a verbal agreement between the businesses on Four Bottle Drive and City Staff to vacate the length of that and turn if over to private ownership. Details are being worked out but we wanted this approved so we can send it to PZ.
Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.
Approve and Award Bid for Temporary Levee Removal.
Chad Petersen stated the bid opening was held on August 2nd and 2 bids were received with the low bid coming in at $827,079.97 by Scherbenske out of Jamestown. Strata had the other bid at $991,811.60. Recommendation is to award the contract to Scherbenske. Once that is awarded the contractor has to start work within 14 days and the clay removal has to be completed within 3 weeks and 2 weeks after that the topsoil, seeding and restoration has to be complete.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve the City’s Selection to Purchase the DEF Tank Equipment from Dakota Plains Ag/CHS for the total of $1,872.24.
City Administrator Crawford stated this is in conjunction with another piece of the USDA grant but it took a while to get the bids in.
Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.
City Administrator’s Report
City Administrator Crawford reported after the work they did on Crestwood the supplies were $42,000 and the cost of the dig was $22,000 so we will work on getting that study done through our emergency manager.
City Updates & Commission Reports
City Assessor Hanson reported that next week is the State Equalization meeting in Bismarck and the annual conference and she and Tina will be attending. There were no protests at the city or county meeting so we are expecting no issues. Assessor Hansen stated that August 12th will be her official last day before retirement.
Chad Petersen from KLJ provided an update on 6th St. NW opened Thursday. The seeding will take place when weather conditions are a little cooler. They did spray it with hydro mulch on there as an erosion measure.
12th St NW they are working on ADA ramps. The concrete, mill and overlay will be done before August 20th. Once they are done with that concrete, they will move over to Petro to start on that portion of the project.
Commissioner Gulmon reported that the preliminary budget had been approved. Thank you to all department heads and portfolio holders. A lot of work has taken place to get to this point. Special thanks to Avis, Brenda, Gwen and Mayor Carlsrud for sitting through all the workshop budget meetings that have taken place.
Commissioner Erickson reminded everyone to have their garbage out by 7:00 AM. The Master Lift Station will be cleaned on the night of August 11 when water usage is already down but if possible, try to minimize usage beginning around 9:00 PM.
President Carlsrud mentioned that this has been the best budget process that he has experienced so than you to all that made that happen. Sunday the Fire Department had a day of activities for their families. Thanks to the volunteers for all they do. Thank you to Sandy for all of the years you’ve invested in the City of Valley City.
Adjourn
Meeting was adjourned at 5:29 P.M.
8.2.2022 Special Commission Budget Proceedings
President Carlsrud called the meeting to order at 7:00 AM.
Members present: Commissioner Magnuson via Zoom, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon
Members absent: None
Others Present: City Administrator Crawford, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher, Fire Chief Magnuson, Municipal Court Clerk Westerhausen, City Assessor Hansen and Tina Current.
New Business
Discuss First Draft of 2023 Budget
Deputy Auditor Klein reported that the value of a mill increased by an estimated $1,508 from last year to an estimated value of $21,500. The County Auditor will determine the actual value of a mill later in Dec 2022. The increase in mill value generates $114,000 which is a 7% increase in tax dollars. The first draft of the budget came in with a need for a 13.3 mill increase, which is equivalent to $285,950. During our meetings we were able to reduce the levy by the same with some adjustments to expenditures, lowering cash reserves from 30% to 27%, increasing state revenues to the State’s projections, and increasing the utility transfer to the general fund by $26,000. Cash reserves of $973,900 is 27% of expenditures This is a $56,100 reduction in reserves from 2022, which is within the guidelines set in the City’s Fund Balance policy (30% to no lower than 21%, with 20% needing corrective action by the Commission).
The City completed a salary study and has updated salary schedules based on the findings. The proposed salaries in the 2023 budget includes a 5% cost of living allowance (COLA) increase and a step increase in the 25-year salary schedule. Cost of Living Adjustment (COLA) is calculated using the Consumer Price Index, in the U.S. Department of Labor, Bureau of Labor Statistics report for the Midwest Region from June 2021 to June 2022. The CPI’s COLA was listed at a 9.5% increase. Finance Director Richter explained that the increase in expenses for salaries would be covered by transfers from Fund 105- City Financed Special Assessment Projects and Fund 241- Property Tax Relief. The increase in the transfer from the utility fund is $51,000: $26,000 to Fund 100-General and $25,000 to Fund 231-Street Renew & Replacement.
NDPHIT has not released any information regarding health insurance premium increases for 2023. A 5% increase to be picked up by the City is currently budgeted. There was not an increase to premiums in 2022. If the premium increase is more than the estimated 5%, the Commission will re-evaluate. The City’s contribution to the employee’s HSA accounts would remain the same, with the employees matching a portion of the contribution in order to receive the full amount.
Commissioner Gulmon moved to approve the 2023 Preliminary Budget as presented which includes the proposed salary structure and 5% COLA, seconded by Commissioner Bishop. Motion carried.
ADJOURN
Meeting Adjourned at 8:00 A.M.
8.2.2022 Finance Minutes
Called To Order
President Carlsrud called the meeting to order at 3:30 PM.
Roll Call
Members present: President Carlsrud, Commissioner Bishop and Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson via Zoom
Others Present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson
Department Reports
Sanitation Department
Sanitation Supervisor Swart reminded everyone to have their garbage set out before 7:00 AM. There are a couple of employees that are working towards their CDL.
Water Department
Water Superintendent Hesch reported we are dry now and people are out watering. Water usage for July was 34,543,000 and in June it was 29,360,000 and the average has gone from June 980,000 to 1,114,000 in July. The Department of Environmental Quality came for an inspection and we received 5 stars. We are working on making sure every building has a meter in it so we can account for all the water.
Electric Department
Electrical Superintendent Senf reported 3 outages-1 pump failed splice and 2 trees. There were 4 new businesses or buildings that needed hook ups. Gaukler’s is ready to go when the meters come in.
Fire Department
Fire Chief Magnuson reported on the fire report for July.
Police Department
Police Chief Hatcher reported there were interviews for the open position taking place and one that will have a background check take place.
Street Department
Operations Superintendent Klemisch reported the hydrants have been flushed. There was another leak in Crestwood that was fixed and looks like a fresh slide happened. Next week school crossings will be starting to get painted. The annual master lift cleaning is scheduled for the night of August 11th.
Review monthly bills/reports
Finance Director Richter reported $1,295,553.85 of expenditures for July.
Discuss Addition of 7th St NW to Storm Water Phase II
Chad Petersen stated it was discussed adding 5th Ave to 6thAve to this project due to it being in poor condition and having no infrastructure. There is also 7th St NW corridor between 6th Ave and 5th Ave and the watermain along that corridor. That was last overlaid in 2002, the storm sewer is in good shape. Due to the watermain being old and the road being in poor condition and that being an outlier we are looking to tie that on to this bigger project and we are looking for a consensus to do this.
Gwen and Clint discussed other infrastructure projects that they have been working on that need repairs but are not part of any other projects.
Discuss NW Expansion Proposal
City Administrator Crawford stated Valley Realty is in the process of purchasing 10 acres west of 9th Ave NW to develop into single home lots. They are requesting 12th St NW be extended approximately 800 feet to a proposed intersection with a road to be named 12th Ave NW. They are also requesting the City to extend the services to this intersection. Next year there is the water tower study so we would have to discuss if this is something, we would want to do so we know what to move forward with a water tower. Chad Petersen added that if this is something that will move forward, we will need to allow time to work with the railroad to get right of way for the 12th St corridor to extend.
Commission requested additional information to review such as how many homes, timeline and if the ARPA money can be used.
Discuss Adjusted Role for Gloria
City Administrator Crawford stated with the additional job duties in that role such as the upcoming CDL training we are proposing promoting Gloria to a B32 from her current B31.
Discuss Next Steps for Remnants after Fire at 925 2nd St SE.
City Attorney Martineck will meet with Scott and Gwen and develop the most time efficient plan to move forward.
Discuss Ordinance to Amend and Reenact sections of the Valley City Municipal Code Related to Parking and Storage of Vehicles, Boats and Trailers.
Meetings will take place with the Police Chief, City Attorney, City Administrator, Commissioner Erickson and Commissioner Bishop to discuss the specifics.
Adjourn
The meeting was adjourned at 4:45 PM.
8.14.2022 Mayor’s Message
Hello Everyone,
- Good news: The Pre-construction Meeting for removal of the clay levees was held last week and removals will begin soon. Thank you for your patience everyone.
- Last week Tom Heller, CEO at Missouri River Energy Services (MRES), announced his retirement effective next June 30th. Tom is a Rock Lake, ND native and an NDSU graduate who has guided MRES for 30 years. He has been very instrumental in providing Valley City with good electrical rates and reliable electric power. Thank you Tom.
- When riding bikes and the like, you will be much safer if you wear an appropriate helmet. Statistics indicate wearing a properly fitted helmet can prevent 9 out of 10 critical brain injuries. For your safety, remember to wear bright colored clothing when biking or walking. https://www.cpsc.gov/safety-education/safety-guides/sports-fitness-and-recreation-bicycles/which-helmet-which-activity
- Many VCPS Fall Activities are underway this week. Cross Country, Boys’ Tennis, Girls’ Golf and Football among them. Get out of the house and enjoy some games & matches this year.
- VCSU Volleyball, Baseball and Football are underway too with a home volleyball match Thursday.
- Thank you again to all who helped with topics & proofing again this week.
- “Stop bullying, spread Kindness”. (SweetTweets)
- Blessings, Respect, Kindness and Prayers,
Dave
8.16.2022 Commission Agenda
The City Commission Meeting will begin on Tuesday, August 16, 2022 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. The meeting is also available to view online https://us06web.zoom.us/j/81852506390 or listen by calling (1 346 248 7799) Webinar ID: 818 5250 6390.
Call To Order
Roll Call
Pledge of Allegiance (please stand)
Oath of Office for City Assessor Tina Current
Approval of Agenda
Approval of Minutes
Approve August 2nd, 2022 Finance, Commission and Budget Meeting Minutes.
Approval of Consent Agenda
- Approve Application for Raffle Permit for Barnes County Ducks Unlimited on September 29th, 2022 at the VC Eagles Club.
- Approve Application for Parade for VCHS Homecoming on Central Ave on September 30.
Roll Call: Gulmon Bishop Erickson Magnuson Carlsrud
Public Comments
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
- No personal attacks to persons present or not
- No inflammatory language used during time that you have the platform
- 5-minute maximum or as directed by the chair
- Thank you for participating in City Government.
Public Hearing
PH1. Public Hearing for Application for Property Tax Incentives (PILOT) for H&G Holdings, LLC.
Declare Public Hearing Open.
Motion to Close Public Hearing.
Roll Call: Magnuson Erickson Bishop Gulmon Carlsrud
Approve Resolution 2369, a resolution approving Property Tax Incentives (PILOT) for H&G Holdings, LLC.
Roll Call: Erickson Bishop Gulmon Magnuson Carlsrud
- Receive Tax Increment Financing Development Plan and Review the Timeline. (Bruce Hoyt)
Roll Call: Erickson Bishop Magnuson Gulmon Carlsrud
2. Consider 12th St NW Expansion Proposal. (City Administrator Crawford)
Roll Call: Gulmon Erickson Bishop Magnuson Carlsrud
PH2. Public Hearing on Dangerous Building Located at 925 2nd St SE.
Declare Public Hearing Open
Motion to Close Public Hearing
Roll Call: Bishop Gulmon Magnuson Erickson Carlsrud
Approve Order On Dangerous Building Located at 925 2nd St SE.
Roll Call: Erickson Bishop Gulmon Magnuson Carlsrud
Ordinance
- Approve Second and Final Reading of Ordinance 1110, an Ordinance for Contractor Licenses. (City Attorney Martineck)
Roll Call: Bishop Gulmon Magnuson Erickson Carlsrud
2. Approve Second and Final Reading of Ordinance 1111, an Ordinance to Amend and Reenact Subsection 17 of Section 14-10-49 of the Valley City Municipal Code Related to Parking in Public Parking Lots. (City Attorney Martineck)
Roll Call: Erickson Bishop Gulmon Magnuson Carlsrud
Resolution
- Approve Resolution 2370, a Resolution Amending the Master Fee Schedule (Contractor License). (City Attorney Martineck)
Roll Call: Magnuson Erickson Bishop Gulmon Carlsrud
2. Approve Resolution 2371, a Resolution to Approve the Replat of Meadow View Estates. (City Attorney Martineck)
Roll Call: Erickson Magnuson Gulmon Bishop Carlsrud
New Business
- Approve Agreement with Engineering to Evaluate Road Quality. (City Engineer)
Roll Call: Erickson Bishop Magnuson Gulmon Carlsrud
2. Approve Application for Property Tax Exemption at 460 6th Ave SE. (City Assessor Current)
Roll Call: Magnuson Gulmon Erickson Bishop Carlsrud
3. Approve Agreement between the City of Valley City and Barnes County Development Corporation. (Jennifer Feist)
Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud
City Administrator’s Report
City Updates & Commission Reports
Adjourn
8.7.2022 Mayor’s Message
Hi Folks,
- We are Blessed in Valley City to have a group of dedicated volunteers who comprise our VCFD. Many of the members have families who support our fire fighters when they leave for drill or leave a family meal to save someone else’s property or life. Last week the VCFD hosted their families for a “Family Day”. It was heartwarming to see all the little kids playing together and having fun. Thank you to all connected with the VCFD.
- Valley City is a beautiful town so let’s continue working to enhance its beauty. There are some properties, residential and commercial, that would benefit from weed removal along buildings and in sidewalk cracks. Please help by cleaning your property and helping neighbors who may not be able to clean theirs.
- Some of the road construction is finishing. The roads look nice and are smooth on which to drive. The danger is speeding without noticing, so be aware and prudent.
- Saturday Sue and I were working in our yard trying to salvage some grass and eradicate some weeds. A guy running for office was walking door-to-door campaigning. He was very pleasant and liked the job people did producing RiverFest. Thank you to the candidate for stepping forward to serve. I urge all of you to consider running for office or serving on a board or committee.
- Thank you again to all who helped with topics & proofing again this week.
- “You are Braver than you believe, stronger than you seem, smarter than you think and loved more than you know”. (Winnie the Pooh quotes)
- Blessings, Respect, Kindness and Prayers,
Dave
7.19.2022 Commission Meetings
President Carlsrud called the meeting to order at 5:00 PM.
Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Bishop and Commissioner Gulmon
Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson
Pledge of Allegiance
Approval of Agenda
Remove N2.
Approval of Minutes
Commissioner Bishop moved to approve the minutes from July 7th, 2022 Finance and Commission Meetings, seconded by Commissioner Gulmon. Motion passed unanimously.
Public Hearing
Open Public Hearing Regarding Plat of Drake’s Second Addition.
President Carlsrud declared the public hearing open.
City Attorney Martineck stated there are two variances that are being requested and those are both recommended for approval along with the replat along with the condition that the existing easements must be shown on the plat and extended to the edge of the replatted lots.
There were no public comments.
Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop. Motion passed unanimously.
Consider Resolution 2368, a Resolution Approving Plat of Drake’s Second Addition.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Ordinance
Approve Second and Final Reading of Ordinance 1102, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes dedicated to City Infrastructure Renewal and Replacement Projects.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Second and Final Reading of Ordinance 1104, an Ordinance Approving the Extension of Sales, Use and Gross Receipts Taxes Dedicated to Economic Development, Basic Industry, Job Development, Tax Relief Infrastructure, other Special Request, Service and Retail Business Development.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Second and Final Reading of Ordinance 1107, an Ordinance to Create and Enact Section 7-05-06 of the Valley City Municipal Code Relating to Use of Sidewalk for Outdoor Patio Area.
Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
Approve Second and Final Reading of Ordinance 1109, an Ordinance to Amend and Reenact Section 11-01-04 and Subsection 4 of Section 16-01-01 of the Valley City Municipal Code Related to the City’s Extraterritorial Zoning and Subdivision Jurisdiction.
Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.
Resolution
Approve Resolution 2367, a resolution Amending the Master Fee Schedule (Sidewalk Permits)
City Attorney Martineck stated, with the passage of ORD 1107 there is a need to set the fees. City Administrator Crawford recommended $50 annually and $100 for encroachment.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
New Business
Presentation from NDDOT on Proposed I-94 Drainage.
Brandon Barnes presented.
Shawn Cole shared his concerns.
Approve City Utility Disposition Document for NDDOT Project IM-NHU-2-094(159)290.
Consider Site Authorization for the ND Winter Show at the ND Winter Show Event Center.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
City Administrator’s Report
City Administrator Crawford reported there have been some changes to our event applications. We have added maps for the applicants to indicate where they will want barricades, electrical, garages and other things. This will help our public works employees know what will be needed and where.
The President did declare a federal emergency. August 2nd is when bids are due and it will be added to that night’s meeting to accept and award bid. After that we will be able to have a timeline of events.
Any one that cuts into the streets for any reason needs to have a street cut permit.
There was a meeting with David Wick and they have a good plan and continue to work on the improvements.
We are talking with Dietrich’s about the process of getting a certified training for our sanitation department to get their CDLs.
City Updates & Commission Reports
Police Chief Hatcher stated next Thursday the VCPR is hosting a Safety Night in the Park for anyone that would like to participate.
Chad Petersen from KLJ provided an update on 6th St. NW. Road should be open next week sometime with seeding and trees in early Sept.
12th St NW they are working on ADA ramps which will take 3-4 weeks and then they move on to the mill and overlay portion.
Petro Serve/8th Ave Wintershow Road is tentatively scheduled to start around August 15th.
President Carlsrud thanked everyone for their work.
Adjourn
Meeting was adjourned at 5:52 P.M.
7.12.2022 Planning and Zoning Minutes
Chair Mike Schell presided and called the meeting to order 4:00pm on Tuesday, July 12th, 2022. Committee Members present: Dave Carlsrud, Jim Wright, Jeff Erickson, and Bobby Koepplin. Absent: Joe Faure and Bill Carlblom.
Others: City Attorney Carl Martineck, City Administrator Gwen Crawford, City Planner Joel Quanbeck, Acting Secretary Tina Current, Building Inspector/ Assistant Fire Chief Lance Coit.
Audience members: Ross Powell, City Assessor Sandy Hansen
Jim Wright moved to approve the minutes of the June 14th, 2022 regular meeting seconded by Dave Carlsrud, followed by roll call and approval.
Building Inspector Report
Building Inspector Mike Blevins had sent an email of the year to date permit report. In 2022 there has been 29 permits with a valuation of $3,424,399. There has been one new Commercial permit for the 845 Holdings.
City Attorney Carl Martineck spoke about an ordinance change. The Planning and Zoning Board now has the final say on variances. The agenda said it would be a recommendation to the city commission. That is no longer the procedure and will be fixed on the next agenda.
Public Hearing for of Replat Drake’s Second Addition a replat of lots 1 & 2 of Drake’s First Addition and portion of an unplatted parcel within the N ½ of Section 27, T140N, R58W.
Chair Schell opened the public hearing. With no discussion, Bobby Koepplin made a motion to approve the Drake replat with conditions Quanbeck listed in his materials provided to the members:
a. that Lots 1 and 2 of Drake’s Second Addition be granted a sideyard setback variance matching distances between existing structures and the proposed side lot lines,
b. that Lot 2 be granted a minimum lot of size and minimum lot width variance matching the area and width of the proposed Drake’s Second Addition, and
c. that the Drake’s Second Addition preliminary plat be recommended for approval to the Board of City Commissioners on the condition that existing easements are shown on the plat and extended to edge of the replatted lot(s) where necessary to accommodate potential extension of facilities. Jeff Erickson seconded followed by unanimous board approval.
Public Hearing for Variance Application for wheelchair ramp at 452 5th Ave NE
Chair Schell opened the public hearing for a variance request for a wheelchair ramp. Property owner and landlord Ross Powell explained the VA had contacted him and asked if they could put in a wheelchair ramp for his current tenant. The sketch they had presented to Powell is different than the ramp that was installed. The current ramp is in violation of code because it is too close to the sidewalk. Erickson asked if the ramp could be in the back of the house Powell said it would not work back there. The board asked Martineck if a special use permit would be better. Martineck said no, that would not work in this case. Schell commented VCMC Section 11-07-07 (2) indicates all five criteria listed under it must be met for a variance to be approved and the criteria had been met. Koepplin made a motion to approve with the conditions, that if the tenant moves out the ramp needs to be removed, and the ramp needs to be kept clean of weeds and grass. Wright seconded followed by roll call and unanimous board approval.
Discuss Extraterritorial Map
Chair Schell turned the conversation over to City Administrator Gwen Crawford. Crawford presented a new map with the extraterritorial marked out and asked the board to look over the map. The current map will be what goes forward to the next step of areas to get zoned. A copy of the map will be taken to The Barnes County Planning and Zoning. Every year in December a new map will be created with any updates.
Adjourn
With no other items to discuss, Chair Schell called for the meeting to close at 4:26pm.
6.14.2022 Planning and Zoning Minutes
Vice Chair James Wright presided and called the meeting to order 4:00pm on Tuesday, June 14th, 2022. Committee Members present: Dave Carlsrud, Bill Carlblom, and Jeff Erickson. Absent: Joe Faure, Bobby Koepplin, Mike Schell.
Others: City Attorney Carl Martineck, City Administrator Gwen Crawford, City Planner Joel Quanbeck, Acting Secretary/Tina Current, City Assessor Sandy Hansen, Building Inspector Lance Coit, and City Engineer Chad Pederson (KLJ).
Bill Carlblom moved to approve the Minutes of the May 10th, 2022 regular meeting seconded by Jeff Erickson, followed by roll call and approval.
Building/Fire Inspector Report
Building Inspector Lance Coit gave a report. He has had eight new permits. There has been five residential and two commercial permits. The last one is a demolition permit for VCSU Foss Music Hall. He reports everything is going well.
Public Hearing on application to plat the SW quarter of Section 34 T140N, R58W into two lots (extraterritorial). Recommendation to City Commission.
Vice Chair Jim Wright opened the public hearing. The application was to split the parcel into two lots and also included a variance application for a septic tank. City Planner Joel Quanbeck reported his findings on the application. Quanbeck feels that both the application and variance should be approved with three conditions: the owners must connect to city sewer if and when additional development happens adjacent to or including Lot 1 of this subdivision and the city’s sanitary sewer system is within a more reasonable distance; a requirement should be placed on applicant and all future property owners of the Charnetzki Subdivision that requires them to connect to city sanitary sewer at their own cost when city sanitary sewer is established within the land being platted; and unless the city establishes a new policy specifically dictating rural residential development, no new residential rural large lot development should be allowed in the proposed Charnetzki Subdivision.
Dave Carlsrud moved to recommend approval of the application to plat the SW quarter of Section 34 T140N, R58W into two lots with the three recommendations presented by Quanbeck. Erickson seconded with board approval followed by roll call and unanimous approval. Erickson then moved to recommend approval to the City Commission for the variance with the same recommendations in place; Carlsrud seconded followed by roll call and unanimous approval.
Public Hearing on application to Replat of Lot 1, Block 2 of Svenningsen First Subdivision and Auditors Lot 6 in the SE quarter of Section 18 T140N, R58W and some additional land. Recommendation to City Commission.
Vice Chair Wright opened the public hearing. Quanbeck explained this replat is a correction. The replat would be three lots combined into one. The reason for the replat is that the property owner’s drain field is not on the right lot and needed additional land. Carlblom moved to recommend approval with Erickson a second followed by roll call and unanimous approval.
Approve recommendation of boundaries of extraterritorial jurisdiction.
Vice Chair Wright turned the conversation over to City Attorney Carl Martineck. Discussion was started on where the Planning and Zoning board wanted the lines to be on the extraterritorial map discussed at the previous meeting – did they want to stay with the current style of the extraterritorial which followed the city border along quarter-quarter lines, or did they prefer a more square-like border following half quarter lines which the county suggested. There was also
discussion on whether to add Wolski Plaza or not it since the one-mile jurisdiction line only included half of Wolski Plaza. To be consistent with zoning regulations in that subdivision, either all of it had to be added or none.
Carlblom made a motion to stick with the current style of the map once updates get finalized. All Wolski Plaza would be included in the extraterritorial jurisdiction. Carlsrud seconded with board approval followed by roll call and a unanimous approval.
Adjourn
With no other items to discuss, Vice Chair Wright called for the meeting to close at 4:38pm.
Attested to by: