Category Archives: City Commission

08/05/2019 Special City Commission Minutes

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Monday, August 5, 2019

7:00 AM Meeting, City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher, Fire Chief Magnuson

Continue discussing 2020 Budget

The Commissioners made the following recommendations/changes to the 2020 budget:

1 VCBC Library budget remains at 8 mill and not include the extra $5,000 as requested.

2 Chamber of Commerce remains at $12,000 as in prior years with one of the city’s local tax options granting them $5,000 for Summer Nights on Central 2020.

3 Bridges Arts Council remains at $1,000.

4 South Central Adult Services reduced from $20,000 to $10,000.

5 Increase transfer to the Street Department (Fund 608) by $25,000 as discussed at the July 30th budget meeting.

6 Increase the transfer from the Enterprise funds by $120,200 from $1,000,000 to $1,120,000 which will result in keeping the mill levy the same as in the 2019 budget.

President Carlsrud asked if there are any long term ramifications of increasing the transfer from the Enterprise funds to eliminate increasing the mills. Administrator Schelkoph said not except it delay building a new PW Service Center by one year which is ok. The new building at the transfer station provides space for the garbage trucks thus freeing up space for other vehicles and equipment.

Approve 2020 Preliminary Budget

Commissioner Bishop moved to approve the 2020 Preliminary budget as present at the August 5th meeting and with the six recommendations that are listed above. Commissioner Magnuson seconded the motion. Motion passed unanimously.

Motion adjourned at 7:45 AM

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

07/30/2019 Special City Commission Minutes

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Tuesday, July 30, 2019

7:00 AM Meeting, City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher

NEW BUSINESS

Continue discussing 2020 Budget

The commissioners listened to the following requests made by VC organizations:

Theresa Will, Executive Director for City County Health requested the city increase the support to CCH by 5% from $26,791 in 2019 to $28,131 for the 2020 budget.

Amy Pederson, Recreation Manager and Ashley Martinson, Office Manager with the VC Park District requested $20,000 continued support to help with the operational costs of the Recreation Center.

Jennifer Feist, Director of Development for VCBC Development Corporation requested approval of $33,000 from Fund 240 for administrative services. That is an increase of $1,000 from last year.

Kaye Vinje, Executive Director of the Valley City Area Chamber of Commerce Board requested approval of $12,000, the same as in 2019 plus an additional $5,000 for Summer Nights on Central 2020.

City Administrator Schelkoph reported that the Valley City Troubadours requested $1,500 for 2020 which is the same amount as requested for the last 20 plus years.

Auditor Richter reported that Community Services again didn’t need to request funding for 2020.

Healthcare

City Administrator Schelkoph reported that BCBS representative met with the City on Wednesday, July 24th with news that 2020 premiums are increasing by 25% and claims expense expected to increase 29%. He proposed the Employees pick up 8% of the increase in premiums and the City pays the balance. An 8% increase will cost the employee an additional $522 for a family plan. In addition Schelkoph proposed to keep the HSA contribution at the same level as last year. The IRS increased the annual high deductible amount by $100 from $2,700 to $2,800 with a $5,600 maximum for a family plan. In order for an employee to receive the same level of contribution the employee must contribute the following to their HSA: $767 for family plan, $613 for single plus dependents and $523 with a single policy. Claims expense increased by $2,598 per policy. The increase to the budget for the new healthcare information would be $48,841. Schelkoph said that a committee has been created to look at other insurance options for 2021. Currently NDIRF is working on creating a healthcare plan to offer to political subdivisions in mid-2020. Another option that will be investigated is United Health Care.

Pat Hansen, Director of South Central Adult Services requested $20,000 to support their transit program.

Bobby Koepplin, Visitor’s Committee Chair requested approval of the Convention and Visitors Bureau (CVB) budget of $80,000. Occupancy Tax revenue is the source for CVB funding and the amounts disbursed is dependent on its tax revenue.

Bobby Koepplin, Visitor’s Committee Chair requested a $4,000 for the Beautification Committee. The revenue source for the committee is from city sales tax dedicated to Retail Image Enhancement Fund 242. Commission approved using Retail Image Enhance funds for the committee on 04/15/14.

The representatives for the VCSU Community School of the Arts were out of state at a Convention so didn’t present. They’d submitted a request $1,500 for Valley Voices, same as in prior years.

Consider purchase of 2003 KME Tower Ladder Truck for VCFD, in the amount of $194,000 with an additional $6,000 for lights and radio

Chief Magnuson traveled to South Carolina to look over the 2003 KME tower ladder truck. He and Administrator Schelkoph talked about the condition of the unit and the pricing and felt it was good to proceed with purchasing it. The company will bring truck up to Valley City, go over it from top to bottom and warranty it for a year. 

Commissioner Magnuson moved to approve the purchase of the 2003 KME Tower ladder truck for $194,000 plus up to $6,000 for lights and radio as needed, seconded by Commissioner Powell. Motion passed unanimously.  

Auditor Richter recommended meeting on Monday, August 5th at 7 AM to finalize and vote on the preliminary budget.

Determine if the city increase the mill levy or to keep the mills the same as in 2019 by using a different revenue source to offset the increase. As presented, with the organizational request and the increase in health insurance costs the budget is currently 6.39 mill higher than in the 2019 budget.

Commissioner Bishop stated that he is opposed to raise the mills for the 2020 budget with the minority of people/property supporting the mills. Asked to come back with some figures to take the increase out of the electrical fund and/or increase the electrical rates as needed to make the transfer. Schelkoph reported that rates would not need to be increased to support this transfer. Right now we are at 11.4% transfer from enterprise funds to general government. By NDCC 20% transfer is allowed. Commissioner Magnuson concurred.  

One last item Administrator Schelkoph recommended increasing the transfer from general fund to the Street department by $25,000. Current transfer is budgeted at $200,000 and recommended increasing to $225,000.

Next meeting set to meet again on Monday, August 5th at 7 AM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

07/23/2019 Special City Commission Minutes

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Tuesday, July 23, 2019

7:00 AM Meeting, City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher, Fire Chief Magnuson.

Ordinance

Approve second and final reading of Ordinance No. 1046, An Ordinance to Amend and Reenact portions of Title 4 (Alcoholic Beverages) of the Valley City Municipal Code

Commissioner Magnuson moved to approve Ordinance No. 1046, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2214 a Resolution Amending the Master Fee Schedule

Attorney Martineck stated that Resolution No 2214 amends the master fee schedule to add a Class H Brewer taproom annual fee of $500. Also added the master fee schedule is a $200 late fee for alcoholic beverage applications that are not received by the first Monday in June for the licensing period of July 1 of that year to June 30 of the following year.

Commissioner Bishop recommended a late fee of $250 for the first day and $100 every day thereafter, until the license fee and complete application is received. Commissioner Magnuson recommended the $100 fee would be for every business day thereby excluding Saturday and Sundays.

Commissioner Bishop moved to charge a $250 late fee for the first day and $100 for every business day thereafter, until the license fee and complete application is received, seconded by Commissioner Erickson. The motion passed unanimously.

NEW BUSINESS

Continue discussing 2020 Budget

Attorney Martineck and Chris Westerhausen for the Municipal Courts each presented their 2020 budget requests. Both were received with no changes from the commissioners.

The commissioners listened to the following requests made by VC organizations:

Jenni Richman for the Sheyenne Valley Friends of Animals requested the same support as in 2019 which is $1,000 plus and revenue for dog license net of the cost of the veterinary bills incurred by the city to impound stray cats and dogs.

Wes Anderson, Curator of the Barnes County Historical Society requested support the Museum as in prior years which was $4,000.

Hilde van Gijssel, board member of the Public Library requested $141,000 equivalent to 8.1 mills for the 2020 budget and an addition $5,000 for signage, fencing, and to establish library branches at other Barnes County locations.

Hilde van Gijssel, treasurer for Bridges Art Council requested financial support of $1,000 which is the same as in 2019.

Hilde also request an additional $1,000 to help support an arts administrator, which would be a new position for ten hours per week. The goal is to combine the Bridges arts Council and the VCSU Community School of the Arts to create a new organization call Bridges Arts Council of Valley City/Barnes County.

Fire Chief Magnuson presented his budget to the Commissioners

Commissioner Bishop stated that he reviewed the fire department’s budget thoroughly and was satisfied with it as presented. The fire hall capital improvements included LED lighting upgrades, furnace and electrical upgrades, $30,000 towards an addition to the fire hall and a homeland security grant to replace access doors and for a video camera security system. Capital budget for equipment included $75,000 towards a new pumper truck.

Police Chief Hatcher presented his department and capital budget to the Commissioners

General operations increased by $9,000. Will being at full staff for the first time numerous years, some operational items were increased including vehicle service and repairs. Hoping to see an increase in parking fines with the new position added in 2019. Police commissioner Bishop reviewed the department’s budget and was satisfied with it as presented.

Chief Hatcher will continue with the vehicle replacement schedule and budgeted $40,000 to replace the 2013 Tahoe in 2020. He also budgeted $20,000 for mobile vision body cams and a server. He had been asked to look into adding the body cams for the officers on duty. Attorney Martineck remarked that body cams are very beneficial when it comes to jury trials. It gives the jurors evidence of what was said and occurred. Commissioner Bishop said that it was important to keep up with technology and $20,000 is well worth the protection for both the officers and citizens alike.

ADJOURN

Meeting adjourned at 8:50 AM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

07/22/2019 Special City Commission Minutes

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Monday, July 22, 2019

7:00 AM City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell

Members Absent: Commissioner Erickson

Others Present: City Administrator Schelkoph, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher

New Business

Discuss first draft of 2020 Budget

Auditor Richter reported that the value of a mill increased by an estimated $192 from last year to an estimated value of $17,400. The County Auditor will determine the actual value of a mill later in Dec 2019. New growth and properties that moved off the exempt status attributed to $170 of the increase and the balance of $22 is the result of changes in valuations on existing properties.  To maintain the 0 mill increase, the city would need to decrease its mills by 1.1 mills from 2019 budget which is an increase of $18,677 in property tax revenue. The first draft of the budget is presented with 4.97 mills increase from last year, an increased the amount of $101,600 which is 3%.

To ensure financial strength and stability, cash reserves increased by $46,186 which brings the total budgeted reserves to $965,000 which is 30% of general fund appropriations as recommended in the guidelines set in the City’s Fund Balance policy. The General fund revenues increased by $29,921 and expenditures increased by 101,748.

The proposed salaries in the 2020 budget includes a 1.3% cost of living allowance (COLA) increase and a step increase in the 25 year salary schedule. Cost of Living Adjustment (COLA) is calculated using the Consumer Price Index, in the U.S. Department of Labor, Bureau of Labor Statistics report for the Midwest Region from May 2018 to May 2019.

Adjourn

At 8:10 AM Meeting Adjourned until 7:00 AM Tuesday, July 23, 2019.

Attested to by:

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

09/17/2019 City Commission Agenda

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Tuesday, September 17, 2019 5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from September 3, 2019

Approval of Consent Agenda

  1. Approve Raffle Permit for Sheyenne Care Center
  2. Approve Parade Application for Valley City State University Homecoming on September 28, 2019 on Central Avenue at 10:30 AM
  3. Approve Block off Street Request on 4th Street NE for City-County Health District on October 1, 2019 from 4:00 – 7:00 PM for the Welcome to the Block Party

Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1. Public Hearing for 2020 Annual Budget (City Auditor Richter)
Declare public hearing open.
Close hearing.

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

Approve first reading of Ordinance No. 1050, the 2020 Annual Budget Ordinance (City Auditor Richter)

Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud

Ordinance

O1. Approve second and final reading of Ordinance No. 1049, an Ordinance Amending Title 14, Motor Vehicles & Traffic (City Attorney Martineck)

Roll Call:          Bishop              Erickson           Magnuson        Powell              Carlsrud 

New Business

N1. Consider recommendation to begin Renewal Application for Valley City Renaissance Zone (Jim Knutson, Chair)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N2. Consider construction extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii) (City Attorney Martineck)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N3. Consider the purchase of Christmas decorations for the new street lights on Central and Main St. for $14,000 (City Administrator Schelkoph)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N4. Consider approving Construction Engineering Agreement for Permanent Flood Protection Phase III with KLJ in an amount not to exceed $182,500 (KLJ)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

09/03/2019 City Commission Agenda

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Tuesday,­ September 3, 2019
5:00 PM

Call to Order
Roll Call
Pledge of Allegiance (please stand)
Approval of Agenda
Approval of Minutes

Minutes from August 20 & 29, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                
  3. Approve Raffle Permit for Barnes County Historical Society
  4. Approve Block off the Street Request for VCSU on September 27, 2019 on College Street SW from 2nd Avenue SE to 2nd Avenue SW for Presidential Inauguration Concert at 8 PM

Roll Call:          Erickson           Powell              Magnuson         Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws”
*A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve second and final reading of Ordinance No. 1048, an Ordinance Amending Title 5, Animals (City Attorney Martineck)
    Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud
  2. Approve first reading of Ordinance No. 1049, an Ordinance Amending Title 14, Motor Vehicles & Traffic Specifically 14-10-49(17), Stopping, standing, or parking prohibited in specific places (City Attorney Martineck)
    Roll Call:          Magnuson         Bishop              Powell              Erickson            Carlsrud

Resolution

  1. Approve Resolution No. 2217, a Resolution Approving Final Plans and Specifications for 5th Ave NW Reconstruction – NDDOT Project No. SU-2-990(059) [Paving Improvement District No. 118, Water Main Improvement District No. 101, Sanitary Sewer Improvement District No. 65 and Storm Sewer Improvement District No. 53] and Authorize Advertisement for Bids (KLJ)
    Roll Call:          Bishop              Erickson           Magnuson         Powell              Carlsrud

New Business

  1. Approve Amendment to Engineering Agreement for 5th Avenue NW Reconstruction in an amount not to exceed $40,000 (KLJ)
    Roll Call:          Erickson           Bishop              Magnuson         Powell              Carlsrud
  2. Consider the Meter Data Management contract from MRES for the City (City Administrator Schelkoph)
    Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

09/03/2019 Finance Agenda

Posted on by

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, September 3, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Receive 2018 Audit Report (City Auditor Richter)
  4. Discuss Meter Data Management contract with MRES for City (City Administrator Schelkoph)
  5. Continue review of Cost Share & Project Planning (City Administrator Schelkoph)

Adjourn

08/29/2019 Special City Commission Agenda

Posted on by

 

Thursday, August 29, 2019

12:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

  • Approve Raffle Permit for Hi-Liner Booster Club (City Auditor Richter)

Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud

  • Approve Application for Fireworks Display Permit for RES Pyro at Valley City State University on August 29, 2019 (Fire Chief Magnuson)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

Adjourn

08/20/2019 Commission Meeting Agenda

Posted on by

City Commission Meeting

Valley City, North Dakota
Tuesday, August 20, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from July 22, 23, 30 and August 5 and 6, 2019 meetings

Approval of Consent Agenda

  1. Approve Application to Block off Street for VCSU Vikings Campus Activity Board on August 28, 2019 from 9:00 PM to 12:00 AM on 2nd Avenue SE
  2. Approve Application to Block off Street for Twin City Roofing for 3rd Street NW & Central Avenue beginning September 3, 2019 for two weeks – to include the parking locations only
  3. Approve Retail Tobacco License for Mosby LLC dba Boomers Corner Keg

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

O1) Approve Ordinance No. 1048, an Ordinance Amending Title 5, Animals (City Attorney Martineck)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

Resolution

R1) Approve Resolution No. 2216, A Resolution Approving Comprehensive Land Use and Transportation Plan (Stantec)

Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

New Business

N1) Review long range schedule for Permanent Flood Protection and city infrastructure improvements (City Administrator Schelkoph)

City Administrator’s Report

City Updates & Commission Reports

Adjourn

07/16/2019 City Commission Minutes

Posted on by

City Commission
Tuesday, ­July 16, 2019
5:00 PM

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Mike Strom from KLJ.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the July 2 and July 10, 2019 meetings, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

  1. Approve Raffle Permit for Dakota Riders Motorcycle Club

Commissioner Erickson declared a conflict of interest and asked to abstain. Commissioner Bishop moved to recognize the conflict of interest, seconded by Commissioner Magnuson. Motion carried.

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Magnuson. Commissioner Erickson abstained. Motion carried.

Public Comments

There were no public comments.

Public Hearing

Public Hearing for Integrated Resource Plan for Valley City Public Works

City Administrator Schelkoph explained that the Integrated Resource Plan provides the guidelines for the WAPA, MRES and City of Valley City operations. President Carlsrud declared public hearing open. City Administrator Schelkoph recommended approval. Commissioner Bishop moved to close the public hearing, seconded by Commissioner Powell. Motion carried.

Approve Resolution No. 2213, A Resolution Approving the Integrated Resource Plan for Valley City Public Works as required by Western Area Power Administration (WAPA)

Commissioner Magnuson moved to approve Resolution No. 2213, seconded by Commissioner Bishop. The motion passed unanimously.

Ordinance

Approve Ordinance No. 1046, An Ordinance to Amend and Reenact portions of Title 4 (Alcoholic Beverages) of the Valley City Municipal Code

City Attorney Martineck stated there are three changes: addition of brewery taproom license which allows sale, production and distribution of own microbrew beer; removal of separate documentation that food and liquor sales at a restaurant; addition of late fee for applications received after deadline.

City Auditor Richter stated intent is for licensee to certify that food sales exceed alcohol sales in the area in which minors are allowed. Discussion occurred about type of third party to certify the statement and that these statements are subject to spot checks. Richter will update the license forms to reflect requested change to include accountant or bookkeeper to certify the statement.

Commissioner Magnuson inquired about late fee. Martineck stated the fee needs to be established.

Commissioner Magnuson moved to approve the first reading of Ordinance No. 1046, seconded by Commissioner Powell. The motion passed unanimously.

Approve Ordinance No. 1047, An Ordinance to Amend and Reenact portions of Title 1 (General Provisions), Title 14 (Motor Vehicles & Traffic) and Title 17 (Offenses), Valley City Municipal Code

City Attorney Martineck stated that for the traffic fees assessed by Municipal Court, ND Legislature now permits City to assess up to double for traffic fees. Martineck will provide proposed fees for the second reading.

Commissioner Bishop inquired about fees on interstate. Police Chief Hatcher stated VCPD will respond to a complaint only if other agencies are not available; Hatcher recommends that fees would not double in the 75 zone.

Commissioner Bishop moved to approve Ordinance No. 1047, seconded by Commissioner Powell. The motion passed unanimously.

New Business

National Leadership Academy for the Public’s Health Presentation

Theresa Will from City County Health District introduced Dr. Chen, Program Advisor & Coach, of the National Leadership Academy for Public’s Health. Dr. Chen provided information about the program. The Barnes County team is working on sober living and re-entry into the community. Theresa Will stated a community meeting was held for harm reduction services and is working to promote the program.

Approve adding 720 East Main Street to the Permanent Flood Protection Phase IV Buyout Program

City Administrator Schelkoph stated the property owner is interested in selling the property for assessed value plus 10% for a total cost of $48,180. This property is not on the Phase IV buyout list, but Schelkoph reported there is money available. Schelkoph stated will be presented to State Water Commission.

Commissioner Magnuson moved to approve adding 720 East Main to the Permanent Flood Protection Phase IV Buyout Program, seconded by Commissioner Powell. The motion passed unanimously.

Review and approve Recycling Contract with Valley Recycling

President Carlsrud thanked committee for their work. City Administrator Schelkoph stated the committee put together 4 scenarios for the Commission to consider. Base rate is for 90% of shipping and landfill costs the City incurs, committee has calculated in the future savings when VCPW does this work. The following scenarios were presented:

  • Scenario 1: $2 fee per garbage account with estimated $84,000 to Valley Recycling
  • Scenario 2: $1 fee per garbage account with estimated $42,000 to Valley Recycling
  • Scenario 3: $1 fee per residential garbage account; $5 fee per 2 yard for each 2 yard dumpster; $10 fee per 4 yard dumpster; $15 fee per 6 yard dumpster
  • Scenario 4: Fees as established in Scenario 3 with subsidy capped at $42,000 to Valley Recycling; Fees collected in excess would offset [base rate]

This is based on a 5 year contract. City Administrator Schelkoph stated the county has agreed to provide $20,000 on a year by year basis to Valley Recycling.

Adam Faul stated he is looking at additional drop sites at Jefferson Elementary, Washington Elementary and the landfill. Faul stated curbside could be a future option. Faul is looking to hire a full-time employee to help the business. Faul may also add glass, batteries, TV and lights.

Discussion between the Commissioners, City Staff, Adam Faul and Melissa Faul occurred for 53 minutes. Commissioner Magnuson asked if Faul would consider a one year contract. Faul stated no.

Commissioner Magnuson made motion to approve recycling contract with Scenario 3, Commissioner Erickson seconded. Commissioner Powell stated no contract proposal has been received from Waste Management. Commissioner Bishop stated he struggles to subside private business. Dave Zubrod state residents will pay less than the City of Jamestown, so it’s still a good deal. President Carlsrud wanted to table the discussion until August 6 and know how Jamestown operates. Commissioner Magnuson asked for an estimate from Waste Management for recycling and recycling plus garbage. Commissioner Erickson stated Jamestown residents pay $5.50 per month. City Auditor Richter stated Jamestown’s curbside recycling is picked up every other week per contract.

Commissioner Magnuson moved to rescind previous motion, President Carlsrud seconded. Motion failed. Commissioner Powell stated the Commission needs to make a decision.

Commissioner Powell stated the Commission needs to make decision. Previous motion to approve recycling contract with Scenario 3 was considered. Roll Call: Powell – nay; Bishop – nay; Magnuson – aye; Erickson – aye; Carlsrud – aye. Motion carried.

Resolution

Approve Resolution No. 2210, a Resolution Establishing Recycling Utility Fees

City Administrator Schelkoph stated the Resolution No 2210 will be finalized with the following fees:

$1 per residential account; $1.50 per 3 can commercial garbage; $5 per 2 yard dumpster; $10 per 4 yard dumpster; $15 per 6 yard dumpster. Schelkoph stated time is required to implement the fees. Public Works Accountant Jacobson recommended September 1 as the effective date.

Commissioner Magnuson moved to approve Resolution No. 2210 with effective date of September 1, 2019, seconded by Commissioner Erickson. City Attorney Martineck clarified that the contract will be effective July 16, 2019.

Roll Call: Bishop – nay; Erickson – aye; Powell – nay; Magnuson – aye; Carlsrud – aye. Motion carried.

Approve Resolution No. 2211, a Resolution Approving Replat of Lots 15 & 16, Block 15, Granger’s Addition

City Attorney Martineck stated Planning & Zoning Commission provided a due pass recommendation. Commissioner Powell moved to approve Resolution No. 2211, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2212, a Resolution Approving Plat of Annie’s Addition

City Attorney Martineck stated the Planning & Zoning Commission provided a due pass recommendation with the following conditions: utility easements need to be incorporated into final plat; combine two parcels on preliminary plat based on current use. Both requirements have been met and Martineck recommended approval.

Commissioner Erickson moved to approve Resolution No. 2212, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

There was no report.

City Updates & Commission Reports

City Auditor Richter a request for reimbursement has been made for $3.2 million from the State Water Commission.

Fire Chief Magnuson reported seven new member have been recruited including the first female member. July 28, the VCFD will play against Law Enforcement in a softball game.

Mike Strom from KLJ stated punch list items are being worked on for Permanent Flood Protection Phase II; sheeting is being installed in Permanent Flood Protection Phase IIA project; the Central Avenue/3rd Street intersection is being finalized and work begins in Storm Sewer [No. 50]. Strom stated the original foundation of Straus Mall was located during construction and options for the lip are being discussed; a similar issue has appeared along the Nearly Nu.
Commissioner Powell stated the downtown looks good!
Commissioner Bishop asked skateboarders to follow rules of the road.
Commissioner Magnuson remarked that Main Street turned out beautiful.
President Carlsrud asked residents to cleanup yards and property. Thanked employees & community. Valley City is in the top 11 of 118 for a Bush Grant Prize. Carlsrud is hosting a ribbon cutting on Thursday for Permanent Flood Protection.

Adjourn

Meeting was adjourned at 6:58 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City