Category Archives: City Commission

Minutes Available text with City of Valley City Logo above

12.21.2021 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon, Commissioner Magnuson

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson, Fire Chief Magnuson, Police Chief Hatcher, City Engineer Chad Petersen

Pledge of Allegiance

Approval of Agenda

Remove Consent Agenda B.c.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the December 7th, 2021 commission meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve 2022 License to Sell L.P. Gas for

  1. Dakota Plains Ag
    1. Petro Serve USA #071
    1. CBF Oil Inc dba Vining Oil & Propane

And authorize the Auditor’s Office to issue licenses for applicants who meet all licensing requirements before December 30th, 2021.

Approve 2022 Mobile Home Park License Renewals for

  1. Rockwater LLC
  2. Richard Plecity Trailer Court

And authorize the Auditor’s Office to issue licenses for applicants who meet all licensing requirements before December 30th, 2021.

Approve 2022 Tree Trimming and Removal Service License for Pine Country Nursery.

Approve Raffle Permit for Sharp Shooter Showdown on February 5, 2022 at the Eagles.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

PUBLIC HEARING

PH1.  Open Public Hearing regarding changes to the official Zoning Map of the City.

President Carlsrud declared the public hearing open.

No comments were received.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1091, an Ordinance approving changes to the official Zoning Map of the City.

City Attorney Martineck stated notices were sent out to property owners within 250 ft. of the small lot north of the tourist park and no comments were received.  The proposal today is for that to be zoned as a B2.  Lowell Spitzer, the property owner, was in agreement with the change.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1093, an Ordinance Amending and Reenacting Chapter 20-06 of the Valley City Municipal Code re City Lodging Tax.

City Attorney Martineck stated there have been several changes to the lodging tax.  There are no changes on the tax itself, we are making changes for the wording to be consistent with Century Code and removing the Visitor’s Committee from deciding how the funding will be spent.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve First Reading of Ordinance 1094, an Ordinance to Amend and Enact Section 15-01-16.2 of the Valley City Municipal Code regarding Surface Drainage and Storm Sewer System Cleaning and Maintenance Fee.

City Attorney Martineck stated previously this section said the fee for this service was set at $1.  There was language in the ordinance allowing us to amend this fee by resolution which is on the agenda tonight.  For clarity taking out the language in the ordinance where the fee is set at $1.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Resolution

Approve Resolution 2328, a Resolution Establishing Electrical Rates.

PW Manager Jacobson stated as they were going through the budget it was determined a rate increase was needed in a couple areas. Jacobson reported the areas that will be increased on the electrical rates.  

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Resolution 2329, a Resolution Establishing Rates and Fees for Solid Waste Services.

 PW Manager Jacobson stated he estimated with a loss this year of about $28,000 so we definitely need an increase.  The proposed increases would bring back a profit margin of 2.9%.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.  

Approve Resolution 2330, a Resolution Establishing Rates for Surface Draining and Storm Sewer Cleaning and Maintenance Fee.

 PW Manger Jacobson stated this is the final area that needs increases.  The ordinance discussed earlier was created in 2001 where $1 was to be collected from each resident.  That fee has not changed since but the cost in doing this maintenance has.  We’re asking to change that from $1 to $2.50 which would increase our revenues by $62,500.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Approve Final Copy of the 2022 Employee Policy & Procedure Manual.

City Attorney Martineck stated it has been a couple years since any major changes have taken place to the Policy Manual and gave a brief overview of the changes taking place.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Service Agreement with Valley City Parks and Recreation and Valley City Convention and Visitors Bureau for Administration of City Lodging Tax.

City Attorney Martineck stated this is directly related to ordinance 1093.  The funds that are collected through the lodging tax will go to the VCPR to manage the day to day operations.  The CVB has been the recipient of those funds since the 80’s and will still be involved but they don’t have the capacity to be involved with the day to day operations.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Request for Funds from VCBCDC for Resource Development Specialist (3 years).

Jennifer Feist stated this is to approve 3 years to support the Resource Development Specialist position.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Request for Funds from VCBCDC for Small Projects (2022). 

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Public Works Capital and Operating Budgets for FY22. 

PW Manager Jacobson provided a brief summary of the proposed budget.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Gaming Site Authorization Renewal for ND Chapters of Delta Waterfowl Inc.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop, Motion passed unanimously.

Approve Moving forward with NDDOT Maintenance Contract along I-94 Frontage Road from 12th Ave e to Exit 294. 

City Administrator Crawford stated this is the area with Nextera.  The cost of the easement we need went up.  We talked to the NDDOT about transferring ownership however their executive office is not in agreement with this.  We came to an agreement and one of the pieces to that agreement is that we take over the maintenance.

Tracey Eslinger added that they have offered to add this to the Urban Roads program.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.   

Approve the NDDOT Urban Roads Project Submittal List for Fiscal Year 2023-2026.

Chad Petersen covered the planned projects for the Urban Roads projects.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated they met regarding CLOMR.  It looks like we can do everything in the immediate areas we targeted and stay within city limits to do it.

The Little Dam is the Barnes County Water Resource District’s however there are pieces that do affect us.  We have been added the County Commission meeting in January to discuss. 

Some of the nodes are going bad that we need to do water readings.  They are under warranty so will be replaced but there is a large lag time.  So for awhile people may need to manually read and submit their readings.

City Updates & Commission Reports

City Assessor Hansen stated we have sent out the exemptions for properties that need to apply every year such as the churches.  The Homestead Credit applications for 2022 will go out the week after Christmas.

Fire Chief Magnuson stated to make sure your carbon monoxide detectors work.  Merry Christmas and Happy and Safe New Year.

Commissioner Gulmon thanked all the employees and our engineers for their hard work they did this year and wished everyone a Merry Christmas.

Commissioner Erickson wished everyone a Merry Christmas and Happy New Year.

Commissioner Bishop wished everyone a Merry Christmas and Happy New Year and is looking forward to a great year next year.

Commissioner Magnuson stated it looks beautiful with the snowfall that just came down.  We’ve also received some complements on the speaker system now that we have the volumes set.  Kudos to all of our employees, commissioners and staff, Merry Christmas.

President Carlsrud stated some of his family that hadn’t been here for a few years and they were amazed at how beautiful the community is and what a nice job everybody has done.  As we are getting closer to the holidays there have been several team building activities throughout our group which has been an opportunity to learn and have fun at the same time.  Thank you to all that were involved.  It seems like every time people get off work, we do something stupid and end up calling fire and rescue.  Those people are volunteers and have family they like to spend time with to.  Remember to be safe and think before doing something that could be injury.  Merry Christmas to all and a blessed New Year.

Adjourn

Meeting was adjourned at 5:54 P.M.

Agenda Available

1.4.2021 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, January 4th, 2022 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/88400827506 or listen by calling (1 346 248 7799) Webinar ID:  884 0082 7506.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve minutes from the December 21st, 2021 Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Roll Call:               Magnuson        Gulmon           Erickson          Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve Second and Final Reading of Ordinance 1093, and Ordinance to Amending and Reenacting Chapter 20-06 of the Valley City Municipal Code re City Lodging Tax.  (City Attorney Martineck)

Roll Call:               Erickson          Bishop             Magnuson        Gulmon           Carlsrud

2. Approve Second and Final Reading of Ordinance 1094, an Ordinance to Amend and Enact Section 15-01-16.2 of the Valley City Municipal Code regarding Surface Drainage and Storm Sewer System Cleaning and Maintenance Fee. (City Attorney Martineck)

Roll Call:               Gulmon           Erickson          Bishop             Magnuson        Carlsrud

Resolution

  1.  Approve Resolution 2331, a Resolution Authorizing the Issuance of Sales of $859,000 Wastewater Treatment Assessment Warrant, Series 2022 for 7th Ave NW Reconstruction Project.  (Finance Director Richter)  

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

2.  Approve Resolution 2332, a Resolution Authorizing the Issuance and Sales of $180,000 Water Treatment Assessment Warrant, Series 2022 for 7th Ave NW Reconstruction. (Finance Director Richter)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

New Business

N1.  Approve Monthly Bills for the City and Public Works in the Amount of $990,351.12.

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

N2.  Consider Visitor’s Committee Request for Approval of Changes to the Image Enhancement Grant and Valley City Tourism Development Grant Guidelines as Presented. (Bobby Koepplin)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

N3.  Consider Visitor’s Committee Recommendation for Image Enhancement Grant for Smith Lumber in the amount up to $7,500.  (Bobby Koepplin)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

N4.  Consider Visitor’s Committee Recommendation for Image Enhancement Grant for VC Chamber of Commerce in the amount up to $20,273.36. (Bobby Koepplin)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

N5.  Consider Visitor’s Committee Recommendation for Tourism Development Grant for Sky Lanes. (Bobby Koepplin)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

N6.  Approve Mobile Home Park Renewal for Viking Drive Estates.  (City Administrator Crawford)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

N7.  Approve Rescheduling March 1st Finance and Commission Meeting.  (President Carlsrud)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

N8.  Review and Award bid for 2022 PD Vehicle Purchase.  (Police Chief Hatcher)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

1.4.2022 Finance Agenda

Posted on by

 The City Commission Meeting will begin on Tuesday, January 4th, 2022 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/89314653191 or listen by calling (1 346 248 7799) Webinar ID: 893 1465 3191

Call to Order

Roll Call

Agenda items

  1.  Commission Topics
  2.  Department reports.

Sanitation Department

Water Department

Electric Department

Fire Department/Fire Extinguisher Report

Police Department

Street Department

Administration

3. Review monthly bills/reports (10 minutes) – (Finance Director Richter)

4.  Fire Extinguisher Services Financial Report.  (Fire Chief Magnuson)

5.  Discuss Image & Enhancement Grant and Valley City Tourism Development Grant Requirements.  (City Administrator Crawford)

6.  Discuss Love’s Winter Road Maintenance.  (City Administrator Crawford)

7.  Discuss Transportation Alternatives Program. (City Administrator Crawford)

8.  Discuss Mobile Home Park Renewal for Viking Drive Estates.  (City Administrator Crawford)

9.  Discuss Rescheduling March 1st Finance and Commission Meeting.  (President Carlsrud)

10. Discuss Quarterly Finance Meeting Start Time.  (City Administrator Crawford)

11. Discuss Bids for Police Department Vehicle.  (Police Chief Hatcher)

12.21.2021 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, December 21, 2021 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. The meeting is also available to view online https://us06web.zoom.us/j/83432735861 or listen by calling (1 346 248 7799) Webinar ID:  834 3273 5861.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve Minutes from the December 7th, 2021 Finance and Commission Meetings.

Approval of Consent Agenda

  1.  Approve 2022 License to Sell L.P. Gas for
    1. Dakota Plains Ag
    2. Petro Serve USA #071
    3. CBF Oil Inc dba Vining Oil & Propane

And authorize the Auditor’s Office to issue licenses for applicants who meet all licensing requirements before December 30th, 2021.

  1. Approve 2022 Mobile Home Park License Renewals for
    1. Rockwater LLC
    2. Richard Plecity Trailer Court
    3. Plecity Park

And authorize the Auditor’s Office to issue licenses for applicants who meet all licensing requirements before December 30th, 2021.

  1. Approve 2022 Tree Trimming and Removal Service License for Pine Country Nursery.
  2. Approve Raffle Permit for Sharp Shooter Showdown on February 5, 2022 at the Eagles.

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

PUBLIC HEARING

PH1.  Open Public Hearing regarding changes to the official Zoning Map of the City.  (City Attorney Martineck)

Declare Public Hearing Open.

Close Hearing.

Roll Call:             Gulmon           Magnuson        Erickson          Bishop             Carlsrud

Approve Second and Final Reading of Ordinance 1091, an Ordinance approving changes to the official Zoning Map of the City.

Roll Call:             Bishop             Gulmon           Magnuson        Erickson          Carlsrud

Ordinance

  1. Approve First Reading of Ordinance 1093, an Ordinance Amending and Reenacting Chapter 20-06 of the Valley City Municipal Code re City Lodging Tax.  (City Attorney Martineck)

Roll Call:               Erickson          Bishop             Magnuson        Gulmon           Carlsrud

2. Approve First Reading of Ordinance 1094, an Ordinance to Amend and Enact Section 15-01-16.2 of the Valley City Municipal Code regarding Surface Drainage and Storm Sewer System Cleaning and Maintenance Fee.  (City Attorney Martineck)

Roll Call:               Gulmon           Erickson          Bishop             Magnuson        Carlsrud

Resolution

  1. Approve Resolution 2328, a Resolution Establishing Electrical Rates.  (PW Manager Jacobson)

Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud

2. Approve Resolution 2329, a Resolution Establishing Rates and Fees for Solid Waste Services. (PW Manager Jacobson)

Roll Call:          Bishop             Erickson          Gulmon           Magnuson        Carlsrud

3. Approve Resolution 2330, a Resolution Establishing Rates for Surface Draining and Storm Sewer Cleaning and Maintenance Fee. (PW Manager Jacobson)

Roll Call:          Magnuson        Bishop             Erickson          Gulmon           Carlsrud   

New Business

  1. Approve Final Copy of the 2022 Employee Policy & Procedure Manual.  (City Attorney Martineck)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

2. Approve Service Agreement with Valley City Parks and Recreation and Valley City Convention and Visitors Bureau for Administration of City Lodging Tax.  (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

3. Approve Request for Funds from VCBCDC for Resource Development Specialist (3 years).  (Jennifer Feist)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

4. Approve Request for Funds from VCBCDC for Small Projects (2022).  (Jennifer Feist)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

5. Approve Public Works Capital and Operating Budgets for FY22.  (PW Manager Jacobson)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

6. Approve Gaming Site Authorization Renewal for ND Chapters of Delta Waterfowl Inc.  (Finance Director Richter)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

7. Approve Moving forward with NDDOT Maintenance Contract along I-94 Frontage Road from 12th Ave e to Exit 294.  (City Administrator Crawford)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

8. Approve the NDDOT Urban Roads Project Submittal List for Fiscal Year 2023-2026.   (City Engineer)

Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

12.7.2021 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, December 7th, 2021 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/85779020603 or listen by calling (1 346 248 7799) Webinar ID:  857 7902 0603.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve Minutes for the November 16th Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve 2022 Tree Trimming and Removal License Renewals for:
    1. Johnny B’s Trees & Service
    2. Z’s Trees
    3. Mikes Construction and Repair
    4. Ross’ Tree Services
  3. Approve 2022 Vehicles for Hire License Renewal for South Central Adult Services.

            Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

PUBLIC HEARING

Ordinance

  1. Approve Second and Final Reading of Ordinance 1091, an Ordinance approving changes to the official Zoning Map of the City.  (City Attorney Martineck)

            Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

 

Resolution

  1.  Approve Resolution 2327, a Resolution from the Valley City Board of City Commissioners Authorizing the President of the Board of Commissioners to execute the deed in favor of the State of North Dakota.  (City Engineer)

Roll Call:          Gulmon           Magnuson        Bishop             Erickson          Carlsrud

New Business

  1. Approve Monthly Bills for the City and Public Works in the Amount of $1,454,534.55. (Finance Director Richter)

      Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud          

2. Approve VCBCDC Request for a Sales Price per Acre of $25,000 for City-owned land between Drug Plastics & Glass and the NW Industrial Park Building. (Jennifer Feist)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

3. Approve Town and Country Club Map Revision Contingent on Approval from the State.  (Finance Director Richter)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

12.7.2021 Finance Agenda

Posted on by

 The City Commission Meeting will begin on Tuesday, December 7th, 2021 at 3:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/84225021019 or listen by calling (1 346 248 7799) Webinar ID: 842 2502 1019

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    2. Water Department
    3. Electric Department
    4. Fire Department
    5. Police Department
    6. Street Department
    7. Administration
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Discuss Valley City Tourism-Community Promotion Agreement.  (Mary Lee Nielson)
  4. Discuss Amendments to VCMC Ch. 20-06, City Lodging Tax.  (City Attorney Martineck)
  5. Discuss City Sales Tax renewal.  (Jennifer Feist)
  6. Review Public Works Proposed FY22 Budgets.  (PW Manager Jacobson)
  7. Discuss Utility Rate Changes.  (PW Manager Jacobson)
  8. Discuss Viking Estates Mobile Home Park License Renewal.  (City Attorney Martineck)
  9. Discuss Events at Rec Center (City Owned Building).  (City Administrator Crawford)
  10. Property Buyout-715 6th Ave SW.  (City Administrator Crawford)

Adjourn

Minutes Available text with City of Valley City Logo above

11.2.2021 Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon, Commissioner Magnuson via Zoom

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson, Fire Chief Magnuson, Police Chief Hatcher

Pledge of Allegiance

Small Business saturday Proclamation

Recognition of Sherry Keys-2021 Outstanding Plant Operator Award

Approval of Agenda

Addition of N3-N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the October 19th, 2021 meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Raffle Permit for the Valley City USBC Assn.

Approve Raffle Permit for the Art Club Valley City High School.

Approve Raffle Permit for SHINE. 

Approve Raffle Permit for VCSU Student Chapter of the Wildlife Society.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1090, an Ordinance to Amend and Reenact section 15-02-03 of the Valley City Municipal Code relating to new electric service installation.

City Attorney Martineck stated this is for the owners outside of city limits to pay their fair share for installation and for above ground installations over 200 feet the owner is responsible for in city limits.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Resolution

Approve Resolution 2324, a Resolution to enroll In and Offer the NDPERS Defined Benefit Hybrid Retirement Plan to all Eligible Employees.

City Attorney Martineck stated this is the plan that will be offered to all employees.  Resolution 2325 is the Safety Plan and 2326 is the Differed Compensation plan.  It is our desire of the city to offer all three of these plans to eligible employees as an option and will be required to all future employees.  It is no extra cost to the city and no current employee will be required to go on the plan.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Resolution 2325, a Resolution to enroll in and Offer NDPERS Public Safety Retirement Plan to all eligible City Employees Classified as Peace Officers or Firefighters.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.  

Approve, Resolution 2326, a Resolution to enroll in and Offer the NDPERS 457 Deferred Compensation Plan to all Eligible City Employees.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,780,769.92

Finance Director Richter reported we are at $1,780,770 which includes debt service at $137,419, Forestry & F&B Grants at $33,461, PFP CLOMR, $14,670, Fire Hall Addition at $85,186, West End Lift Station at $276,799, construction projects at $418,313 and MRES at $288,800.  The remaining $526,122 is for our regular operations.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve for Signatures the 2021 Barnes County, ND Multi-Jurisdictional Multi-Hazard Mitigation Plan once the Plan is approved by the ND Department of Emergency Services. 

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Employer Participation Agreements for NDPERS Defined Benefit Retirement Plan, Public Safety Retirement Plan, and Deferred Compensation Plan.

City Attorney Martineck stated for each of the resolutions passed for NDPERS there’s an associated contract.  Everything has been reviewed and appears to be in order.  The plan is to have these effective January 1st.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Appoint Authorized Agent for NDPERS retirement plans.

City Attorney Martineck proposed to add himself as the primary authorized agent and Brenda Klein, Avis Richter and Gwen Crawford be authorized agents as well.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve City payroll contribution to NDPERS.

City Attorney Martineck stated we are required to designate how much of a contribution that the city will make towards the retirement plan.  The city is currently making a 10% contribution to the current plan and we are recommending 10% also be paid towards NDPERS.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve renaming Street Specialist, Sanitation Specialist, and Water/Sewer Specialist positions as Public Works Specialists, reclassifying Publics Works Specialist I as B-21, and creating A-13 Public Works Technician Position.

City Administrator Crawford stated there would no longer be a Sanitation or Street Specialist 1, they would actually be called the Public Works Specialist 1. 

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported that we have been working with the different departments on budgets. We will be setting up individual meetings with the different portfolio holders to go over each of the budgets.  We did get the final approval on the aprons for Loves but with the cold weather that will not be completed until spring.

City Updates & Commission Reports

City Attorney Martineck stated that he has done a preliminary review of the 2021 legislative changes and made a list of all the sections in the municipal code it affects.  Big thanks to Angeline, she is helping put together a preliminary draft.

Finance Director Richter reported that November 1st was the deadline to send our annual installments for special assessment to certify them and send up to the county auditor so that has been completed.

Fire Chief Magnuson stated they put new doors on the fire department that were funded by some of the funds raised with their fundraisers.

Chad Petersen from KLJ stated over the course of the last year we have been trying to rectify what model to use and so we are through phase 3 of CLOMAR.  We have approximately one year to complete the CLOMAR.

Commissioner Gulmon stated cash reserves are strong.  As far as electrical we are lagging a little bit due to the warmer weather.  Thanks to Carl and Gwen for all the work on the NDPERS program, it’s going to be a great benefit for our employees.

Commissioner Erickson congratulated Sherry.  The Transfer Station will now be closed on Saturdays through May.

President Carlsrud thanked all our employees and congratulations to Sherry.  In October your electric power was on 100% of the time!   An extra shout out to our department heads and thanks for all you do and thank you to our commissioners for serving.

Adjourn

Meeting was adjourned at 5:37 P.M.

Minutes Available text with City of Valley City Logo above

11.2.2021 Finance Minutes

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Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson via Zoom, Commissioner Bishop, Commissioner Gulmon, and Commissioner Erickson

Department Reports

Sanitation Supervisor Swart reported Jamestown Communications finished installing the cameras on the trucks.  The Transfer Station is now closed on Saturday’s though May and we have a part time employee that started. 

Water Superintendent Hesch reported this as the first weekend we tried running without Sunday and it will be just fine.  We just have to monitor it.  Commissioner Bishop asked about the standpipe and the water tower up by the armory.  The standpipe has not been fixed.  After inspection it was determined some of the caulking was bad resulting in pinhole leaks.  It will need to be drained and have a contractor some in to fix it.  Clint has information regarding the water tower.

Electrical Superintendent Senf reported zero outages for the month of October.  West end underground project is finished.  Gaukler 36-plex underground is in and we are waiting for the transformer.  Waterfront Meadows contractor will be digging the trench for us.  In regards to the ordinance on the agenda, to make if fair if you aren’t in city limits we would like them to pay the full price vs us paying the 200 feet since they aren’t paying taxes.  Inside city limits they would have to for the overhead after 200 feet.

Fire Chief Magnuson reported the covid third shot will take place at the firehall next week.  We picked up some additional businesses for fire extinguishers.  Should out to the members of our department and the community.  We are getting new doors installed and the funds came from some of the fundraisers we have held.  The building shipped today and should be here on the 5th and then Enterprise would be here next week.

Police Chief Hatcher reported that on Thursday at 1:30 up at the DOT office the highway patrol colonel will be in town to present some awards to one of the local highway patrolman as well as one of our police officers that helped out on the highway.  One award is a purple heart, very prestigious and not awarded very often.  It’s open to the public.  We are full staffed and the last person finished their field training last night.

Operations Supervisor Klemisch reported the flushing of the hydrants will be wrapping up in the next day or so.  There is a startup planned tentatively for Thursday for the west end lift station.  Construction is wrapping up for the year with some seeding taking place.  Snow equipment is ready. The NW water tower by DQ is in rough shape.  We are trying to get money in the budget but anything we do is pretty minimal right now until we figure out the plan. 

City Administrator Crawford requested to move item 5 with 3 on the agenda.  Discussion has been taking place about c

City Attorney Martineck introduced Katie Henderson, our new Public Works Administrative Assistant. 

Review Monthly Bills/Reports Finance Director Richterreported we are at $1,780,770 which includes debt service at $137,419, Forestry & F&B Grants at $33,461, PFP CLOMR, $14,670, Fire Hall Addition at $85,186, West End Lift Station at $276,799, construction projects at $418,313 and MRES at $288,800.  The remaining $526,122 is for our regular operations.

Discuss Public Works 1.

City Administrator Crawford stated due to some of the hiring issues, the cross work that goes on in different departments and to become more of a team, we are proposing for 2022 is to merge the Street Specialist 1 and Sanitation Specialist 1 to now a Public Works Specialist 1 at the B-21 level.  The Public Works Technician is at the A-13 level for those that come in and don’t have their CDL yet.

Discuss NDPERS.

City Attorney Martineck stated we have looked into NDPERS for a while and have now made some progress getting it here.  There will be a couple different options, one for safety employees such as the FD and PD and another for non-safety employees.  The city would still put in 10% and the employee makes up the difference.  Any current employee can keep their current retirement plan if they choose or go on NDPERS, any new hires would only have NDPERS as an option.

Discuss NDDOT Urban Grant Program Application.

Chad Petersen stated this was discussed earlier in January and the city has benefitted from this program before.  This opened for applications and the deadline is December 31st, 2021.

Discus NDDOT Urban Grant Program Application for Wintershow Road Shared-Use Path.

Chad Petersen stated this was discussed previously and there was support that this path was desired.  The document shows 8th Ave to the Regional Technology center split into two phases. 

Discussion regarding Vacate Four Bottle Road Frontage Road.

Electrical Superintendent Senf stated the electrical poles are out of the ground and there is one that is starting to tip.  It would be expensive to even do just the bare minimum fix.  If vacated, the current property owners would gain the additional land up to the right of way.

City Administrator Crawford added that it is currently on our Urban Roads program and we need to get John Deere added.  In order to add one you need to remove one.

Adjourn The meeting was adjourned at ­4:53 PM.

Agenda Available

11.16.2021 City Commission Agenda

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The City Commission Meeting will begin on Tuesday, June 15th, 2021 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/85457405384 or listen by calling (1 346 248 7799) Webinar ID:  854 5740 5384.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve Minutes for the November 2nd Finance and Commission Meeting

Approval of Consent Agenda

  1. Approve Application to Block Off 2nd, 3rd and 4th Streets along Central Avenue from 5:00 PM-8:00 PM for the Parade of Lights on December 2nd, 2021.
  2. Approve Raffle Permit for SVFA.
  3. Approve Raffle Permit for VCSU American Fisheries Society Subunit.
  4. Approve Raffle Permit for Hi-Liner Boys Basketball.

            Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

PUBLIC HEARING

PH1.  Open Public Hearing regarding changes to the official Zoning Map of the City.  (City Attorney Martineck)

Declare Public Hearing Open.

Close Hearing.

Roll Call:             Gulmon           Magnuson        Erickson          Bishop             Carlsrud

Approve Ordinance 1091, an Ordinance approving changes to the official Zoning Map of the City.

Roll Call:             Bishop             Gulmon           Magnuson        Erickson          Carlsrud

Ordinance

  1. Approve Second and Final Reading of Ordinance 1090, an Ordinance to amend and Reenact Section 15-02-03 of the Valley City Municipal Code.  (City Attorney Martineck)

            Roll Call:          Bishop             Magnuson        Gulmon           Erickson          Carlsrud

New Business

  • Approve Permit to Sell LP Gas for Love’s Travel Stop (Fire Chief Magnuson)

      Roll Call:           Gulmon          Erickson          Bishop             Magnuson        Carlsrud

  • Approve Waterfront Meadows Extension.  (City Administrator Crawford)

Roll Call:           Magnuson       Gulmon           Erickson          Bishop             Carlsrud

  • Approve New Electrical Contractor License for Agassiz Electric, LLC.  (Finance Director Richter)

      Roll Call:           Bishop            Magnuson        Gulmon           Erickson          Carlsrud

  • Approve Recommended Changes to Valley City Urban Functional Classification System and Submit Changes to NDDOT for Consideration.  (City Engineer)

      Roll Call:           Erickson         Magnuson        Gulmon           Bishop             Carlsrud

  • Approve Special Event Permit for the Fraternal Order of Eagles Aerie 2192 at the North Dakota Wintershow for the North Star Classic on December 3rd, 2021.

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

10.19.2021 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson, Fire Chief Magnuson, Police Chief Hatcher

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the October 5th, 2021 meetings, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approval of Consent Agenda

Approve Parade Request for the Parade of Lights on December 2nd on Central Ave. to 4th St. starting at 6:00 PM.

Approve Raffle permit for NDak Hereford Association for the date of December 4th at the ND Winter Show.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Resolution

Approve Resolution 2318, a Resolution Providing for the Issuance of Certification of Indebtedness, Series 2021, for the Purpose of Financing the Addition to the Existing Fire Hall.

Finance Director Richter stated earlier this summer we submitted an application for a state infrastructure loan which was approved.  We are now at the point for the certificate to be issued and then there will be a closing in November.  It is a $500,000 loan at 2% for 20 years which can be paid off early with no penalty.

Commissioner Gulmon moved to approve, seconded by Commissioner Bisho.  Motion passed unanimously.

Approve Resolution 2319, a Resolution Approving the Replat Request of Lot 4 Block 2 and a part of block 4 of Beyer Industrial Acres.

City Attorney Martineck stated the Planning and Zoning Commission recommends approval with the conditions set forth in the resolution.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Resolution 2320, a Resolution Approving the Plat Request of Land Located Between 8th & 9th Ave NW and North of 10th St NW – includes Lots 4-8 and Part of Lot 3 Block 1, Hyland Park Addition, plus Lots 3-7 and Part of Lot 2, Block 2 Replat of Hyland Park Addition.

City Attorney Martineck stated this has gone through planning and zoning twice.  When the municipal code was amended to change some of the guidelines for the multifamily district it went through for the second time and there were some additional townhomes added to the plan.  The Planning and Zoning Commission recommends approval with the conditions listed in the resolution.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call: Erickson-nay     Bishop-aye      Gulmon-aye     Carlsrud-aye
Motion carried.

Approve Resolution 2321, a Resolution Amending the Master Fee Schedule.

City Administrator Crawford stated the police department provides fingerprinting and the cost for the maintenance to keep the machine up is expensive.  We would like to continue to provide the service but we need to do so at a rate that is not causing us to lose money.  We contacted other counties that provide the service.  Ransom is the closest to us and they charge $30.  Our proposed schedule change would be to start immediately with the $30.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

New Business

Approve Annual Maintenance Certification for Urban Federal Aid Projects.

Chad Petersen from KLJ stated that on all of our DOT urban road projects we have to certify that we are maintaining those projects as agreed upon in the maintenance agreement.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated that we have been working with MDU to find out what can be done to get natural gas into our area that isn’t already being serviced and the cost is pretty substantial and there are some additional issues but we’re still in the conversation.

We are also coming up on the end of several of projects that have been taking place.

City Attorney Martineck reported that they are in the final stages of making changes to the policy manual.

Fire Chief Magnuson reported that Team Fire won the blood drive.

Chad from KLJ reported the construction on the Main Street Streetscape project was completed last week.  There is still some programming that needs to be completed on the lights, right now they’re just set up on a timer.  That will be completed the middle of November. 

Landscaping on Central Avenue is getting worked on now and 7th Ave should also be wrapped up this week.

City Updates & Commission Reports

Commissioner Gulmon expressed his thanks to the City employees.

President Carslrud stated that city employees are in the service business and with any service business a lot of the times you only hear the things that go wrong.  We have an awful lot of stuff that goes right around this place we don’t often enough say thank you so Commissioners and all of our City staff, thank you very much.

Adjourn

Meeting was adjourned at 5:16 P.M.