Valley City Commission Proceedings
Thursday, January 3, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, , Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

President Carlsrud called to order at 5:00 PM.

Swear In City Attorney Carl Martineck

President Carlsrud swore in City Attorney Martineck.

Swear in Fire Chief Scott Magnuson

President Carlsrud swore in Fire Chief Magnuson.

Approval of Agenda

No changes to the agenda.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from December 18, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $1,442,328.31
3. Approve Raffle Permits for District 24 GOP, Sharp Shooter Showdown

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Resolution

Approve Resolution No. 2169, a Resolution Approving Plat of Legacy West Townhomes Planned Unit Development Addition

City Attorney Martineck stated this Resolution updates the Planned Unit Development previously filed so that it is now platted. Planning & Zoning Commission recommends approval of this plat. Commissioner Erickson moved to approve Resolution No. 2169, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2170, a Resolution Approving Plat of Sorensen Subdivision

City Attorney Martineck reported Planning & Zoning Commission recommends approval of this plat. The plat corrects the alley and addresses property line issues. Commissioner Bishop moved to approve Resolution No. 2170, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Conditional Use Permit for Brockopp Brewing, LLC

City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit to allow manufacturing in the business district. Commissioner Powell moved to approve the Conditional Use Permit for Brockopp Brewing, LLC, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Conditional Use Permit for Just Kidding Childcare Center, LLC at 913 Riverview Drive

City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit with two conditions to include a fence on the southwest corner of the property and designate a drop-off area with appropriate signage. Commissioner Magnuson moved to approve the Conditional Use Permit for Just Kidding Childcare Center, LLC, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Conditional Use Permit for First Church of the Nazarene at 320 Central Avenue South

City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit. Commissioner Magnuson moved to approve the Conditional Use Permit for First Church of the Nazarene, seconded by Commissioner Erickson. The motion passed unanimously.

Consider Awarding KLJ the Construction Engineering Contract for Streetscape I, Central Avenue from Main Street to 12^th St N, Project No. UGP-SU-2-990(057) PCN 22043

City Administrator Schelkoph reported a RFP was conducted for the construction engineering for Streetscape I with one firm submitting a response. NDDOT stated this is sufficient for their requirements. President Carlsrud inquired if the City will qualify for NDDOT funding with one submission. City Administrator Schelkoph confirmed the City will.

Commissioner Powell moved to approve awarding the Construction Engineering Contract to KLJ, seconded by Commissioner Magnuson. Roll Call: Magnuson: aye; Erickson: nay; Powell: aye; Bishop: nay; Carlsrud: aye. Motion carried.

Consider accepting building plan for Garage Addition at Transfer Station and accepting quote in the amount of $145,262 from Enterprise Sales

City Administrator Schelkoph reported through the GSA contract system, the City has received a quote in the amount of $145,262 from Enterprise Sales for the Garage Addition at the Transfer Station. Commissioner Bishop reviewed the items not included in the contract. Schelkoph stated land preparation will be completed by VCPW.

Commissioner Erickson moved to accept the building plan and approve quote for Garage Addition at Transfer Station from Enterprise Sales, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph had no report.

City Updates & Commission Reports

City Auditor Richter invited the public to attend a Retirement Party for Fire Chief Gary Retterath from 2:00 PM to 5:00 PM on Friday, January 4.

Fire Chief Magnuson asked the public to avoid the ice on the river during the warm cycle. Magnuson thanked those in attendance for their support.

City Administrator Schelkoph stated Chuck Coghlan retired after 23 years at the Transfer Station and thanked him for his service.

Commissioner Erickson welcomed City Attorney Martineck and Fire Chief Magnuson to the City.

Commissioner Bishop thanked City crews for work during the snow event and thanked VCFD and VCPD for their work.

Commissioner Magnuson welcomed City Attorney Martineck and Fire Chief Magnuson.

President Carlsrud thanked the Electrical Department for keeping the lights on.

Adjourn

Meeting was adjourned at 5:24 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, December 18, 2018
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief  Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

President Carlsrud called to order at 5:00 PM. President Carlsrud thanked City Attorney Schoenack for her service. City Auditor Richter invited the public to the retirement open house for Gary Retterath.

President Carlsrud welcomed Dr. LaFave to Valley City as the new president of VCSU.

Approval of Agenda – Remove N4

Approval of Minutes

Commissioner Bishop moved to approve minutes from December 4, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve initial electrician license for Differding Electric, LLC.
2. Approve renewal of liquor licenses for the following businesses:
   1. American Legion Club
   2. Boomer’s Corner Keg
   3. Hi-Line Hospitality dba City Lights
   4. Main Street Off-Sale dba Tavern Ninety Four
   5. My Bar Valley City, LLC
   6. The Labor Club
   7. VFW Post
   8. Woodland Steakhouse
3. Approve renewal applications for permit to sell L.P. gas for the following businesses:
   1. CHS Inc. dba Dakota Plains Ag
   2. PetroServ USA
4. Approve renewal applications for mobile home parks for the following businesses:
   1. Olsberg Properties, LLLP dba Plecity Mobile Home Park
   2. Richard Plecity Trailer Court
   3. Rockwater, LLC dba Sunrise Trailer Park
   4. And applications received by December 31, 2018
5. Approve renewal applications for pawn shop received by December 31, 2018.
6. Approve renewal application for taxi license received by December 31, 2018.
7. Approve renewal applications for tree trimming and removal service for the following businesses:
   1. Ground to Sky, LLC
   2. Johnny B’s Trees & Service
   3. Ross’ Tree Service
   4. And applications received by December 31, 2018

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Hearing

Public Hearing for Transfer of Class B and Class C Alcoholic Beverage Licenses to Brockopp Brewing, LLC and Issuance of new Class G license
President Carlsrud declared the public hearing open. There were no public comments. Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop. The motion passed unanimously.

Consider Transfer of Class B and Class C Alcoholic Beverage Licenses to Brockopp Brewing, LLC and Issuance of new Class G License.

Gary Schagel inquired if the licensee can sell both their own beer and regular beer. City Attorney Schoenack confirmed they may sell both types of beer. Commissioner Powell moved to approve the transfer of the Class B & Class C Alcoholic Beverage Licenses and the Issuance of a new Class G license to Brockopp Brewing, LLC, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Consider Valley City-Barnes County Development Corporation request for $12,000 for Small Projects funding
Jennifer Feist spoke on behalf of Valley City-Barnes County Development Corporation requesting $12,000 for Small Projects funding. Feist stated the Small Project Fund is used to pay property taxes, purchase equipment, provide small project funding to businesses with specific details available from her office or the City Auditor.

Commissioner Bishop moved to approve the request for $12,000 for small projects, seconded by  Commissioner Powell. The motion passed unanimously.

Consider Valley City-Barnes County Development Corporation request for $250,000 for a Two Year Workforce Development Program, funded through City Sales Tax Dedicated to Economic Development
Jennifer Feist, on behalf of Valley City-Barnes County Development Corporation, requested $250,000 for Two Year Workforce Development Program. The proposal is for a two-year training program with five types of training offered. This request includes additional $58,000 for training for Prentice Solutions. A second welding program will be offered in January. Funds will be dispersed upon request.

Feist stated the program does not require participants to work in Valley City.

Commissioner Magnuson moved to approve the request for $250,000 for a Two Year Workforce Development Program, seconded by Commissioner Bishop.

Lloyd Nelson spoke against the passage of this request.

In response to Bob Drake’s question, Jennifer Feist stated the welding program is available to high school students.

The motion passed unanimously.

Approve Engineering Agreement for Final Design and Bid Package for 5^th Avenue NW Reconstruction in an amount not to exceed $118,500
Chad Petersen from KLJ stated the Engineering Agreement is for 5^th Avenue NW Reconstruction. Petersen reviewed the project to date. The proposed agreement includes a second public input meeting. At January finance meeting, Petersen will discuss plans for venue and advertising plans for meetings. Petersen expects notifications will be sent to property owners for the public input meeting with estimated special assessments in late January or early February. Petersen stated the final design would not begin until after Commission authorizes it.

Commissioner Powell moved to approve the Engineering Agreement for Final Design & Bid Package for 5^th Avenue NW Reconstruction in an amount not to exceed $118,500; seconded by Commissioner Bishop.

Bob Drake asked if property owners will be able to protest out the special assessments. City Auditor Richter confirmed this is an option. Drake inquired if the citizens can protest out the widening of the street only. President Carlsrud stated the wider street without parking is a reason to hold another public meeting.

Gary Schlagel asked to see requirement from NDDOT in writing regarding 30’ street & parking.  Schlagel inquired why all watermain and sanitary sewer are not being replaced. Schalgel stated drainage problems along 5^th Avenue/8^th Street should be addressed.

Chad Petersen from KLJ discussed the underground utility replacement plans.

Lloyd Nelson spoke against the project.

Hilde van Gjissel asked for clarification regarding the project – 30’ is possible but no parking is possible; 34’ would allow for parking; and that tonight’s decision will allow property owners to receive information about estimated costs.

Lloyd Nelson inquired about 30’ wide streets and availability of parking.

Commissioner Magnuson inquired if mill and overlay is possible.

Chad Petersen from KLJ stated underground utility work is included and without a reconstruction, the local cost would likely go up.

Commissioner Erickson asked if “No Parking” signs can be installed now. City Administrator Schelkoph said yes. Chad Petersen from KLJ recommends 2^nd Street to 9^th Street receive signage.

Gary Schlagel recommended mill and overlay where possible.

The motion passed unanimously.

Removed: Consider delay of liquor license renewal and/or suspension of license for Woodland Steakhouse

Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl, Inc on February 23, 2019 at Valley City Eagles Club
Commissioner Bishop moved to approve gaming site authorization, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Appointment of Mary Lee Nielsen (CVB representative) to Visitors Committee
City Administrator Schelkoph stated the Visitors Committee recommended the appointment of Mary Lee Nielsen to fill seat formerly held by George Dutton. Commissioner Powell moved to approve the appointment of Mary Lee Nielsen to the Visitors Committee, seconded by Commissioner Erickson. The motion passed unanimously.

Approve 2019 Valley City Public Works Operating & Capital budgets
City Administrator Schelkoph stated there is one change to the budget to include the 4 stall garage at the transfer station to house the garbage trucks and hook trucks. $145,000. Commissioner Magnuson & President Carlsrud thanked the team for work on budget.

Commissioner Erickson moved to approve the 2019 Valley City Public Works Operating & Capital Budgets, seconded by Commissioner Magnuson.

City Administrator Schelkoph stated there are no rate increases included in the budget.

The motion passed unanimously.

Consider Bid for Parking and Animal Control Vehicle for Police Department
Police Chief Hatcher recommended accepting the bid for the parking and animal control from Stoudt Ross Ford for a 2019 Ford Transit Connect in the amount of $22,600. Commissioner Bishop moved to approve the recommendation, seconded by Commissioner Powell. The motion passed unanimously.

Consider Amendment to Employee Policy & Procedure Manual
City Attorney Schoenack recommended an amendment to section 7.14 to explicitly state that process for grievances. Commissioner Erickson moved to approve the amendment as recommended, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked City Attorney Schoenack for her service to the City. Schelkoph thanked Gary Retterath for his 43 years of service to the City and VCFD. Schelkoph stated Streetscape I construction engineering RFP had one submission and will confirm approval process with NDDOT. Schelkoph attended a meeting with NDDOT & Interstate Engineering to discuss the culvert on West Main/Interstate.

 

City Updates & Commission Reports

City Attorney Schoenack thanked the Commission for welcoming her.
City Auditor Richter thanked City Attorney Schoenack for service and invited public to Fire Chief Retterath’s Open House.
Fire Chief Retterath asked public to be care with extra heating and stresses on electrical system.
Chad Petersen from KLJ stated Main Street Floodwalls continue to be poured. Demolition of Powerhouse is complete and site is being finalized. 3^rd Avenue SE reconstruction project lighting will be installed this week.
Commissioners Erickson, Powell, Magnuson, Bishop and President Carlsrud thanked City Attorney Schoenack & Fire Chief Retterath for their service to the City.

Adjourn

Meeting was adjourned at 6:13 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

 

Valley City Commission Proceedings
Tuesday, December 4, 2018
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief  Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Minutes

Commissioner Powell moved to approve the minutes from the November 20, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $1,614,949.28
3. Approve Raffle Permit for CHI Health at Home, Valley City Area Chamber of Commerce, Valley City Fire Department, VCSU Student Chapter of Wildlife Society
4. Approve Mechanical Contractor License for Wenzel Heating & Air Conditioning

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Ordinance

Approve Second & Final Reading of Ordinance No. 1042, an Ordinance Recodifying the Revised Ordinances of the City of Valley City and Repealing & Re-enacting Title 1, General Provisions

City Attorney Schoenack stated this provides for a Code Revisor for the Recodification project. Schoenack reviewed updated language in the definition section.

Commissioner Bishop moved to approve the Second & Final Reading of Ordinance No. 1042, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Second & Final Reading of Ordinance No. 1043, an Ordinance Amending Various Sections of Valley City Municipal Code (V.C.M.C.)

City Attorney Schoenack reviewed the changes from the first reading where the inclusion of Ordinance 830 by reference [going out of business permit] is removed.

Commissioner Magnuson moved to approve the Second and Final Reading of Ordinance No. 1043, seconded by Commissioner Powell. The motion passed unanimously.

Resolution

Approve Resolution No. 2168, a resolution Amending & Recreating Storm Sewer Improvement District No. 50

Chad Petersen from KLJ stated Storm Sewer Improvement District No. 50 was originally created in 2014. The stormwater management issues along Winter Show Road were added to the project. Resolution No. 2168 adds affected properties to the district.

Commissioner Erickson moved to approve Resolution No. 2168, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Consider Approving the Urban Roads Project Submittal List for Fiscal Year 2020-2023.

Chad Petersen from KLJ reviewed the Urban Roads Project Submittal List for Fiscal Years 2020-2023. Petersen stated this is an annual submission noting the only change from the 2017 submission is the increased federal funds for 5^th Avenue NW Reconstruction.

Commissioner Powell moved to approve the Urban Roads Project Submittal List for Fiscal Year 2020-2023, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Amended Employee Policy & Procedure Manual

City Attorney Schoenack stated the Policy Review Committee has reviewed the policy changes and recommends approval of manual as presented. Commissioner Magnuson moved to approve the amended Employee Policy & Procedure Manual, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph stated the preliminary 2019 Public Works budget was presented at today’s finance meeting and expects no rate increases in 2019. Schelkoph thanked Emma Tufte for improving the City website. Schelkoph invited input from the public for any recommended changes. Schelkpoh reported NDDOT held interview meeting for engineering firm to perform desing and construction engineering for Streetscape II. KLJ was chosen to perform this work.

The landfill is open from 8:00 AM to 4:30 PM Monday through Friday.

City Updates & Commission Reports

City Attorney Schoenack stated recodification will be sent to Municode for processing. Schoenack is working with the incoming City Attorney Martineck.
Building/Fire Inspector Andersen reminded the public that sidewalks are to be shoveled within 24 hours of a snowstorm. Asbestos is being removed from the old Powerhouse and expects demolition starting on Thursday.
Fire Chief Retterath asked the public to check heating equipment.
Chad Petersen from KLJ stated work on the floodwalls near Elks and Barnes Rural Water continues.
Commissioner Powell asked the public to remember Pearl Harbor Day on December 7.
Commissioner Magnuson thanked the City Attorney for work on recodification.
President Carlsrud thanked City Staff for work on budget, recodification and budget as well as snow and ice removal.

Adjourn

Meeting was adjourned at 5:25 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

 

Valley City Commission Proceedings
Tuesday, November 20, 2018
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief  Magnuson, Police Officers Horner & Johnson, Chad Petersen from KLJ.

Approval of Minutes

Commissioner Erickson moved to approve the minutes from the November 6, 2018 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

1. Approve Special Alcohol Event Permit for Valley City Eagles 2192 at North Dakota Winter Show Event Center for North Star Classic on November 28 through December 1, 2018

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Open public hearing for Class E Restaurant/Lounge Alcoholic Beverage License to sell on-sale beer for Sky Lanes at 2379 Elm Street

President Carlsrud declared public hearing open. Regina Beard, owner of Sky Lanes, requested an on-sale beer license. Commissioner Magnuson inquired about the 50% of sales requirement in food. Commissioner Powell asked for a contingency plan if the beer sales exceed 50%. City Auditor Richter stated action on this license will be delayed until January at the request of Ms. Beard. Ms. Beard concurred. Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider issuing Class E Restaurant/Lounge Alcoholic Beverage License to sell on-sale beer for
Sky Lanes at 2379 Elm Street

Consensus was to delay action until January.

Resolution

Approve Resolution No. 2165, a Resolution Authorizing the Issuance of Improvement Warrants and Exchanging them for $1,975,000 Refunding Improvement Bonds of 2018.

Mike Manstrom stated the public sale for the refunding improvement bonds was held today. The City has an A1 credit rating from Moodys. Northland Securities of St. Paul submitted the best bid of 3.53% for 15 year bond issue. City Auditor Richter recommended approving the bond issuance. Richter stated the 2017 projects included in the bond issuance were assessed at 4.5% interest rates. For the 2018 projects, Richter requested the interest rate to complete the Resolution.

Commissioner Powell moved to approve Resolution No. 2165 with the 2018 projects assessed at 4.5% interest, seconded by Commissioner Magnuson. The motion passed unanimously.

Ordinance

Approve First Reading of Ordinance No. 1042, an Ordinance Recodifying the Revised Ordinances of the City of Valley City and Repealing & Re-enacting Title 1, General Provisions

City Attorney Schoenack stated Ordinance No. 1042 amends Title 1 and creates a Code Revisor for the Valley City Municipal Code. Commissioner Bishop moved to approve Ordinance No. 1042, Commissioner Erickson. The motion passed unanimously.

Approve First Reading of Ordinance No. 1043, an Ordinance Amending Various Sections of Valley City Municipal Code (V.C.M.C.)

City Attorney Schoenack reviewed the changes to various sections of VCMC including changes to Title 5, 7, 8, 9, 15, and creating Titles 7.1 and 11.1. Commissioner Magnuson moved to approve Ordinance No. 1043, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2166, a Resolution Authorizing the City of Valley City to Purchase Directly from Vendors Awarded GSA Schedule Contracts

City Administrator Schelkoph stated Enterprise Sales is a vendor awarded GSA scheduled contracts that the City may use. City Administrator Schelkoph stated this would be for projects under $150,000. Schelkoph stated that if a project is over $10,000 and there is opportunity for better prices through bids, that process could still be used.

Commissioner Erickson moved to approve Resolution No. 2166, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2167, a Resolution Authorizing Filing of Application with North Dakota Department of Health for a Loan Under the Clean Water Act and/or the Safe Drinking Water Act for Storm Sewer Improvement District No. 50

Chad Petersen from KLJ stated Storm Sewer Improvement District No. 50 is eligible for a loan at an interest rate of approximately 2%. This resolution authorizes KLJ to submit the application to the ND Department of Health and allows the Finance Director to provide supplemental material for the State Revolving Loan Fund.

Commissioner Powell moved to approve Resolution No. 2167, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Accept Fire Chief Gary Retterath retirement as of December 31, 2018

City Administrator Schelkoph stated Fire Chief Retterath submitted his retirement effective December 31, 2018.  Commissioner Bishop moved to accept the retirement of Fire Chief Retterath, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Holiday Schedule for Monday, December 24

City Administrator Schelkoph reported Public Works Superintendent has scheduled commercial garbage pickup on Monday with residential pickup resuming on Wednesday. Schelkoph recommends closure on the morning of Monday, December 24. Commissioner Erickson moved to approve the holiday schedule as presented, seconded by Commissioner Bishop. The motion passed unanimously.

Approve FEMA 50-50 Rule

City Administrator Schelkoph stated the downtown district is in the floodplain and is subject to the FEMA 50-50 investment rule. Current investments are limited to 50% of either the assessed or the appraised values. Schelkoph stated a third option is proposed to allow the City to determine the value of the structure:

A determination of the actual cash value of the building. The actual cost value of the building is the cost to replace a building on the same parcel with a new building of likekind and quality, minus depreciation due to age, use and neglect. It does not consider loss in value simply due to outmoded design or location factors. Depreciation does not take into account functional obsolescence (e.g. outmoded design or construction that pre-dates current codes) or factors that are external to the structure.

Commissioner Magnuson recommended creation of a formula.

City Attorney Schoenack stated the policy conforms to the previously adopted Ordinance No. 913.

City Administrator Schelkoph stated the policy provides the formula. Schelkoph stated options one and two allow property owners to make less expensive investments.

City Assessor Hansen confirmed the assessment will only be based on work completed.

Commissioner Magnuson stated the City is trying to promote building and he asked for consistent implementation of the policy.

Commissioner Magnuson moved to approve FEMA 50-50 rule as presented, seconded by Commissioner Powell. The motion passed unanimously.

Approve Cost Participation and Maintenance Agreement for Project No. UGP-2-999(051) Main Street, Central Avenue, City Park (Streetscape II)

Chad Petersen from KLJ stated since this is a grant program the caps are set for federal and state funds at a maximum of $1,643,000 eligible expenses. Commissioner Magnuson moved to approve the Cost Participation and Maintenance Agreement for Project No. UGP-2-999(051), seconded by Commissioner Bishop. The motion passed unanimously.

Approve Change Order for Permanent Flood Protection Phase II to include additional cost for concrete paving and to Demolish Power House, in the amount of $144,093.71

Chad Petersen from KLJ presented the Change Order for additional cost for the late Fall concrete paving installation in amount of $23,399.60. The spring concrete paving work will revert to the original pricing for balance of work to be completed. Petersen stated the Power House inspection report indicated substantial improvements were necessary or demolition was recommended. The cost to tear down the existing building and fill with millings is $120,694.11. Once asbestos is removed, Reiner will start on demolition in December. Commissioner Bishop moved to approve the change order, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported ND League of Cities hosted a City Administrator’s meeting last week. At the meeting, received an update on the Prairie Dog bill which includes a formula for infrastructure funding for cities and other political subdivisions.

City Updates & Commission Reports

City Attorney Schoenack thanked Emma Tufte for work on recodification and is working with Carl Martineck on transition.
Fire Chief Retterath reminded citizens that the ice is not safe and to check heating appliances. Fireman’s Dance is Friday, November 23.
City Administrator Schelkoph stated Scott Magnuson has begun shadowing the Chief Retterath.
Commissioner Erickson wished Happy Thanksgiving.
Commissioner Bishop thanked Police Officers and Firefighters for working on Thanksgiving.
Commissioner Magnuson thanked City Attorney Schoenack and Emma Tufte for work on recodification. Magnuson thanked Commission for supporting FEMA 50-50 rule.
President Carlsrud wished Happy Thanksgiving to all.

Adjourn

Meeting was adjourned at 6:14 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

 

 

Valley City Commission Proceedings
Tuesday, November 6, 2018
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Deputy Auditor Klein, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.

President Carlsrud recognized Deputy Auditor Klein for completing the NDLC Auditor’s Certification Program.

Approval of Agenda – Add Consent E, Remove R3 & R4

Approval of Minutes

Commissioner Bishop moved to approve the minutes from October 16, 18 and 22, 2018 meetings, seconded by Commissioner Erickson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,596,672.11
3. Approve Block off the Street Request for Valley City Chamber of Commerce on November 29, 2018 after Parade of Lights Event on Central Avenue
4. Approve Raffle Permit for American Fisheries Society – Student Subunit, ND Hereford Association
5. Approve Raffle Permit for Art Club Valley City High School

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.

Public Comments

Lloyd Nelson inquired about the people’s ability to vote on Streetscape project and requested change to the Public Comment procedure.

Gary Schlagel disagreed with Commissioner Bishop – that Streetscape is not an infrastructure project. Schlagel made an announcement about upcoming Veteran’s Day events and programs.

Ordinance

Approve second and final reading of Ordinance No. 1041, an Ordinance Repealing Title 15.1 and Reenacting Title 10, Stormwater Management

City Attorney Schoenack stated this is part of the recodification project with clerical changes with one substantive change in the seconded reading that the written report should confirm with best practices instead of a Manual.

Commissioner Bishop moved to approve Ordinance No. 1041, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2160, a Resolution Amending the Master Fee Schedule to add fee for Class G, Microbrewry

City Attorney Schoenack stated Resolution No. 2160 will add fee for Class G, Microbrewry at $500 annual fee.

Commissioner Powell moved to approve Resolution No. 2160, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Resolution No. 2161, a Resolution Awarding Bids for Paving Improvement District No. 116 Central Avenue, Project UGP-SU-2-990(057)

Chad Petersen from KLJ reported bid opening conducted on October 19, 2018 by NDDOT. Project was originally bid in May 2018 at $400,000 to $500,000 over engineer’s estimate. The second bid opening had three bidders with low bid by Strata Corporation at $2,195,878.43. The project is over $260,000 engineer’s estimate. Petersen reported an increase in federal share by $210,000 with local share increase of $50,000.

Commissioner Erickson stated he would like to find a way to get it cheaper yet. President Carlsrud reported VCBC Development Corporation will reduce the local share by $35,000 & Visitors Committee will reduce the local share by $29,250.

Commissioner Magnuson asked that projects going forward have all costs presented to the Commission at the beginning of the project.

Commissioner Powell moved to approve, seconded by Commissioner Magnuson.

President Carlsrud spoke about the need to compete and provide community young people want to work in.

Lloyd Nelson asked about funding sources and recommended the Commission table the vote.

Gary Schlagel inquired about funding sources from Development Corporation & Visitors Committee. Schlagel spoke against continuing with Streetscape as presented.

George Dutton, business owner, spoke in favor of upgrading downtown.

Chad Couture, business owner, spoke in favor of project.

Roll Call:          Erickson: nay; Bishop: aye; Magnuson: aye; Powell: aye; Carlsrud: aye. Motion carried.

Removed: Approve Resolution No. 2162, a resolution approving preliminary engineer’s report & directing preparation of detailed plans, specifications & estimates of probable cost for Paving Improvement District No. 118 (5^th Avenue NW)

Removed: Approve Resolution No. 2163, a resolution declaring necessity of improvements in Paving Improvement District No. 118 (5^th Avenue NW)

Approve Resolution No. 2164, a resolution creating Paving Improvement District No. 119 (7^th Avenue NW & 4^th Street NW)

Chad Petersen from KLJ spoke regarding Paving Improvement District No. 119 which is part of the NW Storm Sewer Phase I project with construction scheduled for 2019.

Commissioner Bishop moved to approve Resolution No. 2164, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve appointment of Scott Magnuson as Fire Chief of Valley City Fire Department effective January 1, 2019

City Administrator Schelkoph reported nine applicants applied for the Fire Chief position. The Search Committee recommendation to the City Commission is to appoint Scott Magnuson as Fire Chief.

Commissioner Powell received positive feedback from citizens. Commissioner Erickson has received mixed feedback. Commissioner Bishop – goals to be met within probationary period.

Commissioner Bishop moved to approve Scott Magnuson as Fire Chief effective January 1, 2019, seconded by Commissioner Powell.

Commissioner Magnuson recused himself from the vote.

Lloyd Nelson spoke in favor of Scott Magnuson as Fire Chief.

The motion passed unanimously.

Approve Valley City-Barnes County Development Corporation request of up to $35,000 to assist with implementation of Streetscape project from City Sales Tax Funds

Jennifer Feist spoke regarding the request of up to $35,000 from City Sales Tax Funds dedicated to economic development to assist with implementation of Streetscape project.

Commissioner Magnuson moved to approve the Valley City-Barnes County Development Corporation request as presented, seconded by Commissioner Bishop.

Roll Call:          Bishop: aye; Magnuson: aye; Erickson: nay; Powell: aye; Carlsrud: aye. Motion carried.

Approve Valley City-Barnes County Development Corporation request of $150,000 for the Regional Technology Center from the City Sales Tax Fund

Jennifer Feist requested $150,000 for the Regional Technology Fund with funds from City Sales Tax Fund dedicated to economic development. Funds would be used for equipment upgrades, carpet replacement, payment of 2018 property taxes and indirect investments made to locate companies in the Regional Technology Center.

Commissioner Powell moved to approve the Valley City-Barnes County Development Corporation request as presented, seconded by Commissioner Bishop. The motion passed unanimously.

Approve annual NDDOT Maintenance Certification for Urban Federal Aid Projects

Chad Petersen from KLJ stated the annual NDDOT maintenance certification is required for NDDOT & federal funding projects. The City agrees to maintain and follow design standards of the Urban Federal Aid Projects.

Commissioner Magnuson moved to approve the annual NDDOT Maintenance Certification, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Amendment to Owner-Engineer Agreement to include Final Design of PFP Phase 2A – Bettin Pump Station and Floodwalls in an amount not to exceed $20,000

Chad Petersen from KLJ stated the original Phase II Permanent Flood Protection construction design extended past Bettin location; however due to Phase II estimated costs, this section was not completed. To finalize this design, KLJ is requesting $20,000. The project is scheduled to be bid in 2019.

City Administrator Schelkoph clarified that Phase II construction was estimated to cost $14 million and bids were received at $12 million. Original Phase II plans had an additional 150’ of floodwall; however, to get to the $14 million estimate, this was removed from the plan. Since bids came in low, there is money available from State Water Commission to finish Phase IIA.

Commissioner Magnuson moved to approve the amendment to the Owner-Engineer Agreement to include Final Design of PFP Phase 2A, seconded by Commissioner Powell. The motion passed unanimously.

Consider approving Preliminary Engineering Agreement for Two Permanent Flood Protection Erosion Sites (Riverview Drive & Woodland Park) with KLJ in amount of $45,500
Chad Petersen from KLJ stated these two locations are a lower priority for Permanent Flood Protection but there is money available to address current erosion at the sites through State Water Commission at a 85/15 cost share. Petersen stated construction will begin in 2019.

Commissioner Magnuson moved to approve the Preliminary Engineering Agreement for Two Permanent Flood Protection Erosion Sites, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Change Order Request for Sanitary Sewer Improvement District No. 62 (NE Quarter & Central Avenue) in the amount of $56,237

Chad Petersen from KLJ stated that three additional point repairs were made for Sanitary Sewer 62 with costs including pavement removal and repair. With the change order, the total cost for the project is still under budget.

Commissioner Bishop moved to approve the Change Order Request for Sanitary Sewer Improvement District No. 62, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported the 2019 Public Works Budget has been drafted. The budget will be presented at the December finance meeting and the December 18 Commission meeting.

RFP Interviews for Streetscape II will be conducted by NDDOT on November 20.

Winter hours have begun at the City Landfill.

Commissioner Magnuson asked that snow be pushed closer to river by 4^th Street SE & 4^th Avenue SE.

City Updates & Commission Reports

City Attorney Schoenack stated recodification is wrapping up.

Fire Chief Retterath invited the public to attend the Fireman’s Dance on November 23.

Police Chief Hatcher recognized veterans for their service.

Chad Petersen from KLJ stated Permanent Flood Protection Phase II contractor will put temporary asphalt down on Main Street, which should open on Friday or Monday. Next spring, the contractor will need to close Main Street pour concrete pavement. Streetscape will start right after Rally in the Valley.  Powerhouse demolition quote has been received. The change order will be presented at the November 20 meeting.

Commissioner Erickson thanked the Fire Chief Search Committee for work.

Commissioner Powell thanked people for providing input regarding Streetscape.

Commissioner Magnuson welcomed Scott Magnuson as new Fire Chief.

President Carlsrud thanked city employees for their work outside, veterans and Fire Chief search committee.

Adjourn

Meeting adjourned at 6:29 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City

 

Valley City Special Commission Proceedings
Monday, October 22, 2018
12:00 PM Meeting, City Hall

President Carlsrud called the meeting to order at 12:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop.

Members absent: Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Deputy Auditor Klein, City Attorney Schoenack.

Roll Call

Pledge of Allegiance (please stand)

New Business

Consider Raffle Permit for Relay for Life

Commissioner Bishop moved to approve the raffle permit, seconded by Commissioner Magnuson. The motion passed unanimously.

Adjourn

Meeting adjourned at 12:02 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City

Valley City Special Commission Proceedings
Thursday, October 18, 2018
7:00 AM Meeting, City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Finance Director Richter, City Attorney Schoenack, Police Chief Hatcher, and Chad Petersen from KLJ.

Roll Call

Pledge of Allegiance (please stand)

New Business

Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 462 13^th St NE by Legacy Developments LLC and designate it as VC-112

Jim Knutson, Chair of the Renaissance Zone Authority Board stated this request was approved by the Renaissance Zone Authority Board on October 17, 2018. Commissioner Powell moved to approve the recommendation from the Renaissance Zone Authority Board for 462 13^th St NE for a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-112, seconded by Commissioner Bishop. The motion passed unanimously.

Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 442 13^th St NE by Legacy Developments LLC and designate it as VC-113

Jim Knutson, Chair of the Renaissance Zone Authority Board stated this request was approved by the Renaissance Zone Authority Board on October 17, 2018. Commissioner Bishop moved to approve the recommendation from the Renaissance Zone Authority Board for 442 13^th St NE for a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-113, seconded by Commissioner Erickson. The motion passed unanimously.

Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 560 Legacy Lane by Legacy Developments LLC and designate it as VC-114

Jim Knutson, Chair of the Renaissance Zone Authority Board stated this request was approved by the Renaissance Zone Authority Board on October 17, 2018. Commissioner Erickson moved to approve the recommendation from the Renaissance Zone Authority Board for 560 Legacy Lane for a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-114, seconded by Commissioner Powell. The motion passed unanimously.

Discuss Class G Microbrew Pub Fees for Alcoholic Beverage Licensing

The Commission discussed what the fee should be for a Class G Microbrew Pub Annual License. This fee will be in addition to the $250 annual beer license fee. Commissioner Bishop recommended setting the annual fee at $500 for a Class G Microbrew Pub License, there was consensus with members of the Commission. The fee will be added to the Master Fee Schedule through a resolution.

Reconsider & Discuss Decision Items for Project No. SU-2-990(059) – 5^th Ave NW Reconstruction

The Commission had further discussion regarding which alternative to proceed with for 5^th Ave NW Reconstruction. No parking with a 30’ build is a big concern. Going to a 34’ build would allow for parking on one side of the street. Both alternatives would require removal of the same number of trees.

Commissioner Magnuson left the meeting at 7:35 AM before the motion and roll call.

Commissioner Bishop moved to rescind the motion passed on October 16^th and proceed with Alternative C- 34’ build alternative which allows for parking on one side of the street, and the difference in cost for the extra 4’ would be paid with Infrastructure Renew & Replacement Funds and not be special assessed to the property owners along 5^th Ave NW, seconded by Commissioner Powell. The motion passed unanimously.

Adjourn

Meeting adjourned at 8:00 AM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
October 16, 2018
5:00 PM Meeting, City Hall

Vice President Magnuson called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson. President Carlsrud joined at 5:10 PM.

Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Building/Fire Inspector Andersen, Public Works Accountant Jacobson, Assessor Hanson, Police Chief Hatcher, Chad Petersen from KLJ.

Approval of Agenda – Addition of N3 & N4

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the October 2, 2018 meeting, seconded by Commissioner Erickson.

Approval of Consent Agenda

1. Approve Raffle Permit for Valley City Area Chamber of Commerce and for Shine
2. Approve Parade Application for Valley City Area Chamber of Commerce (Parade of Lights) on Thursday, November 29 at 6:00 PM on Central Avenue
3. Approve Special Alcohol Beverage Event Permit for Rotary Wine Tasting at the Barnes County Museum on October 30, 2018 for Dakota Silver & The Liquor Locker

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson/ Motion carried.

Public Comments

Mary Lee Nielsen, the City of Valley City appointed alternate for Lake Agassiz Water Authority Board, reported Devils Lake wants to join LAWA with a request to recieve 1 cfs and for the project to use the McClusky Canal as part of the Red River Water Supply project.

President Carlsrud presided over the remainder of the meeting.

Ordinance

Approve first reading of Ordinance No. 1041, an Ordinance Repealing Title 15.1 and Replacing Title 10, Stormwater Management

City Attorney Schoenack stated that Title 15.1 will be repealed and replaced as Title 10. Schoenack made changes for readability, formatting, and adding a willful component to the penalty section.

Commissioner Magnuson moved to approve Ordinance No. 1041, seconded by Commissioner Powell. The motion passed unanimously.

Resolution

Approve Resolution No. 2158, a Resolution Creating Paving Improvement District No. 118

Chad Petersen from KLJ reported that Paving Improvement District No. 118 is on 5^th Avenue NW from Main Street W to 12^th Street NW. Commissioner Powell inquired about funding sources. Chad Petersen from KLJ clarified up to 80% is paid by NDDOT, 10% from the R&R Fund; 10% through Special Assessments.

Commissioner Bishop moved to approve Resolution No. 2158, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2159, a Resolution Amending Rates & Fees for Solid Waste Services

City Administrator Schelkoph reported the city resident disposal rate will be reduced to $0 per ton from $20 per ton for trees and branches; there will remain a commercial disposal rate for non-residents at previously set rate of $20 per ton.

Commissioner Bishop stated this resolution ensures that residents can dispose of trees for free and should not be charged if a commercial entity disposes of the trees for them.

Commissioner Bishop moved to approve Resolution No. 2159, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Receive 2018 Annual Foresters Report

City Forester Willis Wagar reported there continues to be a problem with Dutch Elm disease. The number of diseased trees is down from 2017 (100 trees to 70 trees in 2018). Wagar found no evidence of Emerald Ash Bore in Valley City. Wagar reported some black ash in town are effected by cottony ash psyllid.

Consider Decision Items for Project No. SU-2-990(059) – 5^th Ave NW Reconstruction

Chad Petersen from KLJ stated the Reconstruction project includes Paving Improvement District 118 as well as forthcoming watermain, sanitary sewer, and storm sewer projects. A public input meeting was held on August 30, 2018. At which time, the public in attendance were not in favor of a 40’ wide street.

Commissioner Bishop inquired if this would be a good time to do an underground electrical service with the reconstruction. City Administrator Schelkoph stated that to do an underground electrical service along the 5^th Avenue NW corridor, the service to the private property needs to be upgraded as well which requires citizen buy-in.

Commissioner Erickson stated the public preferred Alternative B – no change in width of road, with no parking on the streets. City Administrator Schelkoph concurred the public preferred Alternative B.

Commissioner Erickson moved to proceed with Alternative B – 30’ build alternative with no parking, seconded by Commissioner Bishop.

Roll Call: Erickson: yea; Bishop: yea; Magnuson: nay; Powell: yea; Carlsrud: yea. Motion carried.

Approve Gaming Site Authorization for North Dakota Winter Show on November 28, 2018 at the North Dakota Winter Show Event Center, 700 7^th St SE

Commissioner Magnuson moved to approve the Gaming Site for the North Dakota Winter Show on November 28, 2018, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Gaming Site Authorization for the North Dakota Winter Show on November 29-30,
2018 at the Valley City Eagles Aeries 2192

Commissioner Magnuson moved to approve the Gaming Site for the North Dakota Winter Show on November 29 – 30, 2018, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported due to the recent snow storm, the last Thursday & Friday of October, the City will pickup trees that are less than 4” in diameter. To schedule a pickup, please call Public Works. Schelkoph reported MRES passed its 2019 budget, including no increases in electricity rates for the MRES membership. Schelkoph reported the City requested $10.89 million in funding from the 2019-2021 biennium budget for Permanent Flood Protection Phase IV Construction and Phase V Design Engineering.

City Updates & Commission Reports

Police Chief Hatcher encouraged the public to participate in the Battle of the Badges Blood Drive that continues on October 17.
Chad Petersen from KLJ stated work continues on 3^rd Avenue and Permanent Flood Protection. Petersen reported the State Water Commission approved the requests presented for the 2019 – 2021 biennium budget. Petersen reported the contractor is preparing pricing for the removal of the powerhouse.
Commissioner Powell thanked VCPW for work after snow/ice storm.
Commissioner Magnuson thanked the citizens for patience and foresight to move Valley City forward.
President Carlsrud thanked Reiner Construction for their work on the Permanent Flood Protection.

Adjourn

The meeting adjourned at 6:05 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
September 18, 2018
5:00 PM Meeting, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Police Chief Hatcher, Fire Chief Retterath, Chad Petersen from KLJ.

Swearing in of Police Officer Alyson Moses

President Carlsrud swore Police Officer Alyson Moses in.

Fire Department Presentation to Retiring Officer

Fire Chief Gary Retterath recognized Richard Hass for his 28 years and 3 months of service to the Valley City Fire Department.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from September 4, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Parade Application for Valley City High School Homecoming on September 21, 2018 at 4:00 PM on Central Avenue from 12^th Street NE to 4^th Street SW
2. Approve Plumber & Mechanical Contractor license for Sullivan Construction

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Open Public Hearing relative to the Community Development Block Grant 3595-CD11SL12-ED, Valley City I-94 Regional Development Corridor Infrastructure

President Carlsrud declared the public hearing open. City Auditor Richter reported no written or verbal comments were received. Jennifer Feist, VCBC Development Corporation, reported that $800,000 was secured with $150,000 as a forgivable loan through South Central Dakota Regional Council. HUD was the source of the federal funding and a requirement was to a minimum of 80 jobs to be eligible for the forgivable loan. Feist reported the $150,000 forgivable loan will proceed as the jobs were completed and that the public hearing is part of the closeout process.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Bishop. The motion passed unanimously.

Open Public Hearing for 2019 City Budget

President Carlsrud declared the public hearing open for the 2019 City Budget. City Auditor Richter reported that the City Commission held special Commission meetings in July and August to review the 2019 budget. Notices were sent out to each property owner by the County Auditor. Richter stated the 2019 budget does not include VCPW enterprise funds. Richter reported the mill levy decreased from the 2018 budget. Richter has not received any written or verbal comments.

Commissioner Bishop moved to close the public hearing for the 2019 city budget, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve the First Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget.

Commissioner Magnuson moved to approve Ordinance No. 1039, seconded by Commissioner Powell. Commissioner Magnuson thanked Auditor’s Office for their work on budget and for City Staff to reduce expenses. Commissioner Powell thanked Staff for their fiscal responsibility which directed savings to property owners. President Carlsrud thanked department heads for their work.

The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation

City Attorney Schoenack stated there are no substantive changes to the Title 20, Taxation; instead the ordinances brings 14 ordinances into one document and removes expired sections.

Commissioner Bishop moved to approve the first reading of Ordinance No. 1040, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve amendment to financial review procedure

President Carlsrud reported Commissioners have been reviewing individual invoices. City Auditor Richter reported the new process will be as follows:

Lists of monthly expenditures will be distributed to the Commissioners for review during the Finance Meeting. Each commissioner will receive a list with the expenditures specific to the department they are assigned. Invoices will be available if there are any items would like to review further.

A master list with all of the expenditures will also be prepared for approval at the Commission meeting. It will be important this master list gets signed by the Commissioners for audit purposes.

Commissioner Bishop moved to approve the amendment to the financial review procedure, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvements to Residential Building at 264 14^th Street NE

City Assessor Hansen recommended approval of the property tax exemption for 264 14^th Street NE. Commissioner Powell moved to approve the application for Property Tax Exemption at 264 14^th Street NE, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Preliminary & Design Engineering Agreement for NW Storm Sewer Project – Phase I with KLJ in an amount not to exceed $132,000

Chad Petersen from KLJ reported this project is along 7^th Avenue NW as Phase I of the NW Storm Sewer improvements. Petersen expects bid opening in February 2019.

Commissioner Powell moved to approve the preliminary and design engineering contract, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported MRES will have no electrical rate increase for 2019 for the Valley City. Schelkoph stated at the next State Water Commission meeting in October, he will ask for money to build the Permanent Flood Protection Phase III project next to the Master Lift Station and add properties to the Phase IV buyout program. Schelkoph reported Water Coalition meeting will be held on September 26 to consider budget plans for the next biennium. Schelkoph stated the last tree branch pickup is the last Thursday and Friday in September, please call to schedule pickup.

City Updates & Commission Reports

City Attorney Schoenack reported final first reading of ordinances for recodification will occur at the next Commission meeting.
City Auditor Richter thanked the Commission for opportunity to attend ND League of Cities Annual Conference.
Fire Chief Retterath invited community members to apply to the VCFD.
Chad Petersen from KLJ reported Sanitary Sewer 62 is being relined now; 3^rd Avenue SE curb and gutter work is scheduled to end this week with paving the first week of October; floodwalls west of footbridge to be completed in next week, pilings near Elks and HubMac are ongoing.
Commissioner Magnuson reported the efforts to attract people to North Dakota and the efforts to increase shared-use paths in the state were discussed at the ND League of Cities Annual Conference.
President Carlsrud thanked employees for their work.

Adjourn

The meeting adjourned at 5:40 PM.

Attested to by:

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City