VCPW will clear business and school sections beginning Thursday, February 21 at 12:00 AM and then move into the residential areas beginning with the southwest portion of town.
For more information about snow removal, emergency routes and reminders for property owners, please see our knowledge base article.
Minutes from February 5, 2019 meeting
Roll Call: Bishop Magnuson Erickson Powell Carlsrud
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
PH1) Public Hearing to consider the petition to Annex the a tract of land located southeast of I-94 and Exit 292, submitted by Roserock Holdings, LLC
Declare public hearing open.
Close hearing.
Roll Call: Magnuson Bishop Powell Erickson Carlsrud
O1) Approve first reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335) (City Attorney Martineck)
Roll Call: Powell Magnuson Erickson Bishop Carlsrud
O2) Approve second and final reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code (City Attorney Martineck)
Roll Call: Erickson Powell Bishop Magnuson Carlsrud
N1) Presentation of 2018 Valley City Fire Department Annual Report (Fire Chief Magnuson)
N2) Approve Visitors Committee Recommendation for Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage (City Administrator Schelkoph)
Roll Call: Bishop Powell Magnuson Erickson Carlsrud
N3) Approve Visitors Committee Recommendation for Image Enhancement Grant for Historic Buildings Grant Application for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee (City Administrator Schelkoph)
Roll Call: Magnuson Erickson Powell Bishop Carlsrud
N4) Approve Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at North Dakota Winter Show on March 5 – 9, 2019 (City Auditor Richter)
Roll Call: Powell Bishop Magnuson Erickson Carlsrud
N5) Approve Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019 (City Auditor Richter)
Roll Call: Erickson Bishop Powell Magnuson Carlsrud
N6) Consider extending the protest deadline for Paving Improvement District No. 119 to March 11, 2019 (City Administrator Schelkoph)
Roll Call: Bishop Erickson Powell Magnuson Carlsrud
N7) Consider updated procedure for Commission meeting agendas (City Auditor Richter)
Roll Call: Magnuson Erickson Bishop Powell Carlsrud
VCPW will clear emergency routes beginning Tuesday, February 12 and then move into the residential areas beginning with the Southeast portion of town. Beginning at midnight, VCPW will clear business and school sections and then continue with remaining residential areas.
For more information about snow removal, emergency routes and reminders for property owners, please see our knowledge base article.
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.
President Carlsrud called to order at 5:00 PM.
President Carlsrud read the Main Street ND Proclamation and declared Valley City a Main Street ND Community.
There were no changes to the agenda.
Commissioner Bishop, Commissioner Magnuson moved to approve the minutes from January 3, 2019 meeting. The motion passed unanimously.
Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.
Approve Resolution No. 2171, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Construction Cost for Paving Improvement District No. 119
Chad Petersen from KLJ stated Paving Improvement District No. 119 is part of the Northwest Storm Sewer Phase I improvements. The project will be in done conjunction with sanitary sewer, storm sewer and water main so with the extensive underground work, KLJ recommends full reconstruction of roadway. The total project cost is approximately $2.5 million.
Commissioner Bishop inquired if NDDOT cost share involved. Petersen stated the project will be funded through a 50-50 cost share from R&R fund with cost to the property owners capped at $125/linear foot. This street has been on the list for a number of years. Petersen stated the district was created on November 6, 2018.
Commissioner Powell moved to approve Resolution No. 2171, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution No. 2172, a Resolution Declaring the Necessity for Paving Improvement District No. 119
Chad Petersen from KLJ start protest period will start on January 18 with a public meeting planned for February 7, 2019.
Commissioner Erickson moved to approve Resolution No. 2172, seconded by Commissioner Bishop. The motion passed unanimously.
Consider approving closeout letter to NDDOT for Project No. SU-2-990(056)060, 7th St SE Mill & Overlay (Paving Improvement District No. 114)
Chad Petersen from KLJ reported the mill and overlay near the North Dakota Winter Show was constructed by Border States. Inspection was competed by KLJ, NDDOT and City Administrator in December.
Commissioner Magnuson moved to approve the closeout letter for NDDOT Project No. SU-2-990(056)060, seconded by Commissioner Erickson. The motion passed unanimously.
Consider approving closeout letter to NDDOT for Project No. UGP-SU-2-990(055)059, 3rd Ave SE Reconstruction (Paving Improvement District No. 115)
Chad Petersen from KLJ reported the Urban Grant Program project was completed in October 2018 with lighting installed on December 20. Inspection has been completed. Petersen stated landscaping to be re-evaluated in Spring 2019 if re-seeding required under warranty work.
Commissioner Magnuson moved to approve the closeout letter for NDDOT Project No. SU-2-990(056)060, seconded by Commissioner Bishop. The motion passed unanimously.
Approve increasing Public Works AMI meter Opt-Out Fee
Gary Jacobson asked for policy update to increase opt-out fee for those properties that do not have AMI meters from $5 per account per month to $20 per account per month.
Opt Out Fee:
The fee for customers who opt out of having the AMI installed will be $20 per account per billing cycle effective January 1, 2019. This fee will cover the extra cost of manually reading the meters (personnel and vehicle expense) and then reviewing, verifying and entering this information into the billing system.
Commissioner Powell asked for higher fee as staff times is directed to these efforts instead of other efforts. City Administrator Schelkoph stated the recommended fee is based on costs incurred.
City Administrator Schelkoph stated AMI allows the city to help customers identify running water, to identify if a service issues lies inside or outside of a home.
Commissioner Bishop stated the Commission may revisit the fees if needed to raise the fee if needed.
City Administrator Schelkoph stated the policy also includes access to meters.
Access to Residence:
If a meter is not outside, accessible to Public Works employees, and the customer refuses entry or repeatedly cancels/no shows on appointments to gain access to read/verify the meter, Service will be disconnected at the owner’s expense (disconnect and reconnect fees charged) until access is granted.
Commissioner Bishop moved to include access to residence in the policy update and to set the AMI Opt Out Fee at $20 with the discretion to revisit the fee amount in the future, seconded by Commissioner Erickson. The motion passed unanimously.
City Administrator Schelkoph stated 24.8% of the property taxes paid by citizens of the City go to the City. There was no mill levy increase for 2018.
Schelkoph provided an overview of the 2019 construction projects including Streetscape I, Permanent Flood Protection Phase II, Permanent Flood Protection Phase IIA, Permanent Flood Protection Phase III, 7th Avenue NW, 2nd Ave NE, Erosion projects, New Service Center, and a New Garage at Transfer Station.
Schelkoph reported HB 1066 Prairie Dog Bill as written would provide $3.4 million per biennium for infrastructure projects and SB 2020 as written for the State Water Commission Budget includes Phase IV PFP funding in the amount of $10.9 million to connect floodwall from downtown substation to old Hub Mac building.
Chad Petersen from KLJ reported the wall pours along Main Street continue for Permanent Flood Protection and the crew will finish behind the Elks building. The public input meeting for 5th Avenue NW Reconstruction is tentatively scheduled for February 21. Petersen will present materials that will be used at the public input meeting to the Commission at the February finance meeting.
President Carlsrud clarified that HB 1066 is written for new infrastructure. Carlsrud thanked public employees for their work.
Meeting was adjourned at 5:34 P.M.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
Office & Transfer Station Closings:
Garbage Schedule: Week of February 18
City of Valley City announces Paving Improvement District No. 119 Public Informational Meeting scheduled for Thursday, February 7 has been rescheduled due to the weather to Tuesday, February 12 at 5:30 PM.
VCPW will have a crew out at midnight (Wednesday) clearing the downtown area’s and the schools, then moving to the emergency routes. We will not be starting any residential until the snow has stopped. When we start residential it will be NE first, moving clock wise. Depending on when the snow has stopped this could carry into Saturday morning before all residential is complete.
For more information about snow removal, emergency routes and reminders for property owners, please see our knowledge base article.
The northwest portion of the City will be the first residential neighborhood cleaned in the next snow event.
For more information about snow removal, emergency routes and reminders for property owners, please see our knowledge base article.
Review monthly bills/reports (10 minutes) – (President Carlsrud)
Minutes from January 15, 2019 meeting
Roll Call: Powell Magnuson Erickson Bishop Carlsrud
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
O1) Approve first reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code (City Attorney Martineck)
Roll Call: Magnuson Bishop Powell Erickson Carlsrud
R1) Approve Resolution No. 2173, a Resolution Amending the Master Fee Schedule to Include Penalties for Violation of V.C.M.C. 7-03-05, Relating to Unlawful Removal of Snow, Slush or Ice. (City Attorney Martineck)
Roll Call: Bishop Magnuson Erickson Powell Carlsrud
R2) Approve Resolution No. 2174, a Resolution Approving Contract between the City of Valley City and Western Area Power Administration for Roles & Duties Related to Transmission Operator Services and Approving Transmission Operator Procedure (City Administrator Schelkoph)
Roll Call: Erickson Powell Bishop Magnuson Carlsrud
R3) Approve Resolution No. 2175, a Resolution Amending Paving Improvement No. 119-B (2nd Avenue NE from 5th Street NE to 7th Street NE) (KLJ)
Roll Call: Powell Erickson Bishop Magnuson Carlsrud
R4) Approve Resolution No. 2176, a Resolution Approving Preliminary Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimate of Probable Costs for Paving Improvement District No. 119-B (2nd Avenue NE from 5th Street NE to 7th Street NE) (KLJ)
Roll Call: Magnuson Powell Bishop Erickson Carlsrud
R5) Approve Resolution No. 2177, a Resolution Declaring Necessity of Improvements for Paving Improvement District No. 119-B (2nd Avenue NE from 5th Street NE to 7th Street NE) (KLJ)
Roll Call: Bishop Erickson Powell Magnuson Carlsrud
N1) Consider approving Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B with KLJ in an amount not to exceed $42,500 (KLJ)
Roll Call: Erickson Bishop Magnuson Powell Carlsrud
N2) Consider 6 month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii) (City Attorney Martineck)
Roll Call: Powell Bishop Erickson Magnuson Carlsrud
N3) Consider Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption for Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC, and designate it as VC-115 (Renaissance Zone Authority Board)
Roll Call: Magnuson Erickson Bishop Powell Carlsrud
N4) Consider Visitors Committee recommendation for Image Enhancement Grants for Brockopp Brewing, LLC (Bobby Koepplin)
Roll Call: Bishop Powell Erickson Magnuson Carlsrud
N5) Consider Visitors Committee recommendation to change the project plan for $7,500 from the Reserved Streetscape Project Funds for the Chamber of Commerce (Bobby Koepplin)
Roll Call: Erickson Bishop Powell Magnuson Carlsrud
N6) Approve accepting bid for 2019 Police vehicle (Police Chief Hatcher)
Roll Call: Powell Bishop Magnuson Erickson Carlsrud