City Commission Finance Meeting
Valley City, North Dakota
Tuesday, December 3, 2024
2:30 PM
Called to Order
President Carlsrud called the meeting to order at 2:30 PM.
Roll Call
Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon
Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Deputy Auditor Johnson
Agenda Items
GovCard for City Hall, Police Department & Court.
Finance Director Klein shared that she did check with the local financial establishments and they were able to offer a system but were not able to make it work for us as most of our cards are not present. Using GovCard, all cards will be charged a fee when paying as all cards will be run as credit cards.
Review Change Orders for NW Reconstruction Project (2nd Ave NW, 3rd St NW, 4th St N). City Engineer Petersen went through all the change orders that are associated with this project.
Discuss Special Event Permits for Sale of Alcoholic Beverages. Attorney Martineck went through the current application & the requested changes that the establishments would like to make. Currently, only beer, wine & sparkling wine are permitted. The consensus of the Commission was to have two levels of permits and rates. This will be brought to the next meeting for approval. Also add that this is for Local Licensed Establishments.
Discuss Possible Update to PFP Buyout Policy. Administrator Crawford explained the appraisal process or a bank evaluation notice when determining the value of the property. Using the bank evaluation will save the price of the certified appraiser but the banks do not all follow the same guidelines when they are evaluating. The consensus of the Commission was changing the current policy to allow an appraisal or a bank evaluation and set a ceiling of 100K. Also add a lookback period of 5 years. This will be voted on at the December 17th meeting.
Discuss PFP Property Buyout of 506 3rd St SE. This will be voted on at the January 7th Meeting.
Discuss PFP Property Buyout of 512 E Main. No Updates for this property at meeting time.
Department Reports
Highlight on the Sanitation Department for December
Sanitation Department, Water Department, Electric Department, Fire Department, Police Department, and the Street Department
Adjourn
The meeting was adjourned at 4:52 PM.