Valley City Commission Proceedings
Tuesday, September 5, 2019
President Carlsrud called the meeting to order at 5:00 PM.
Members Present: Commissioner Bishop, Commissioner Powell.
Members Absent: Commissioner Magnuson, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Attorney Martineck, City Auditor Richter, Deputy Auditor Klein, Police Chief Hatcher, Building Inspector Andersen, Fire Chief Magnuson, Public Works Accountant Jacobson.
Approval of Agenda- Addition of Consent E
Approval of Minutes
Commissioner Bishop moved to approve the minutes from the August 20 & 29, 2019 meetings, seconded by Commissioner Powell. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $2,498,500.62
- Approve Raffle Permit for Barnes County Historical Society
- Approve Block off the Street Request for VCSU on September 27, 2019 on College Street SW from 2nd Avenue SE to 2nd Avenue SW for Presidential Inauguration Concert at 8 PM
- Approve Parade Application for VCHS Student Council for Homecoming Parade on October 4, 2019 at 4 PM on Central Avenue N from Jefferson Elementary to Footbridge
Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.
Public Comments
There were no public comments.
Ordinance
Approve second and final reading of Ordinance No. 1048, an Ordinance Amending Title 5, Animals
City Attorney Martineck reported there have been no changes since the first reading and reviewed the changes. Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1048, seconded by Commissioner Powell. The motion passed unanimously.
Approve first reading of Ordinance No. 1049, an Ordinance Amending Title 14, Motor Vehicles & Traffic Specifically 14-10-49(17), Stopping, standing, or parking prohibited in specific places
City Attorney Martineck stated the parking is limited to 72 hour at a time but currently, there is no designation of how far vehicles must move. With this change, recommending 50’ of movement required. Commissioner Bishop moved to approve the first reading of Ordinance No. 1049, seconded by Commissioner Powell. The motion passed unanimously.
Resolution
Approve Final Plans, Specifications, and Estimate Of Probable Costs and Authorizing Engineer To Advertise For Bids for 5th Avenue NW – NDDOT Project No. SU-2-990(059) in the following resolutions:
- Resolution No. 2217 for Paving Improvement District No. 118
- Resolution No. 2218 for Storm Sewer Improvement District No. 53
- Resolution No. 2219 for Water Main Improvement District No. 101
- Resolution No. 2220 for Sanitary Sewer Improvement District No. 65
Chad Petersen from KLJ stated the project is NDDOT has bids due for this project on November 8, 2019. Commissioner Powell moved to approve Resolutions No. 2217, 2218, 2219, and 2220; seconded by Commissioner Bishop. The motion passed unanimously.
New Business
Approve Amendment to Engineering Agreement for 5th Avenue NW Reconstruction in an amount not to exceed $40,000
Chad Petersen from KLJ stated the amendment to the engineering agreement due to the complexity of the project as well as ensuring NDDOT requirements are met. City Administrator Schelkoph recommended approval of the amendment. Commissioner Powell moved to approve the recommendation, seconded by Commissioner Bishop. The motion passed unanimously.
Consider the Meter Data Management contract from MRES [and software provider, UtiliSmart]
City Administrator Schelkoph stated the project began a year ago and will expand into a Meter Data Management System. This will allow the City to have easier access to the data (for example, the Electrical Department will have access to outage location information); customer access to data and utility bill online; and allows the City & customers to prepare for time of use billing that MRES is planning to implement in 2023. Schelkoph recommends that the City Commission enter into two contracts with MRES and the software provider [UtiliSmart]. Commissioner Bishop moved to approve the contracts as presented, seconded by Commissioner Powell. The motion passed unanimously.
City Administrator’s Report
There was no City Administrator’s report.
City Updates & Commission Reports
City Auditor Richter reported the City received a “clean” audit for 2018 from Eide Bailley. The first reading of the 2020 Budget Ordinance and public hearing will be on September 17.
Chad Petersen from KLJ reported Central Avenue is closed from north of Hanna Field to 12th Street with east-west traffic on a one-way. Additional work includes Main, 6th & 9th Street intersections and installion of street lights. Storm Sewer 50 includes landscaping south of Winter Show Road; boring continues on 4th Avenue SW with closure on Winter Show Road next week.
Commissioner Powell asked the public to call again if power doesn’t return during an outage.
Commissioner Bishop asked the public that with construction near Jefferson Elementary, please respect no parking signs.
President Carlsrud thanked citizens who are following guidelines at Jefferson; congratulations to team for clean audit.
Adjourn
Meeting was adjourned at 5:21 P.M.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City